Finance & Administrative Coordinator

What's Awesome About Our Client?

• Tight-knit team with genuinely good culture, people actually like coming to work, and there's no drama to speak of
• Owner is hands-off and anti-micromanagement, you'll get real autonomy from day one
• Invests heavily in training and certifications (QuickBooks, JCA, software-specific), and they put money behind developing their people
• Mission-driven work, they help homeowners and businesses on some of the worst days of their lives (water, fire, storm damage)

Why This Job — Bookkeeper / Admin & Financial Coordinator

This is the financial engine for a small, well-run restoration company in Belgrade with a tight team, a drama-free culture, and people who like showing up to work. You'd get a lot of autonomy from day one. The owner isn't a hoverer. He hires people he trusts and lets them run their lane, which is rare for a bookkeeping seat. You'll also be directly connected to the owner, not buried under layers, so your work is visible and matters. When things run smoothly, you'll get credit for it.

They also invest in their people. For example, the last person in this seat got a QuickBooks certification, JCA training, and a handful of software-specific programs on the company's dime. The role itself is the financial hub of the business: bookkeeping, payroll, AP/AR, job costing, and keeping the day-to-day moving. They also have an outsourced CPA and tax accountant to support you on the more complex items that come across your desk.

If that clicks for you, this is a good long-term seat at a business that'll appreciate you for running it well.

What You'll Actually Do:

• Run full-cycle bookkeeping in QuickBooks, including job costing, reconciliations, and month-end cleanup
• Process payroll and make sure the team gets paid accurately and on time
• Manage AP and AR, invoicing, and collections, make sure money goes out and comes in on schedule
• Maintain organized, audit-ready job files across multiple active projects
• Answer incoming calls, communicate with customers during active jobs, and coordinate with field teams on scheduling
• Use Excel and navigate between several interconnected software platforms (you'll need to be genuinely computer proficient, not just passable)
• Be the financial and administrative anchor for the business, the person who keeps things from falling through the cracks

What You Bring:

• 3 years of bookkeeping experience and a solid understanding of debits and credits
• Comfortable in QuickBooks day one, certification not required. Strong Excel skills
• Strong computer skills and the ability to move fluidly between multiple platforms
• Professional maturity and the discretion this kind of role requires
• Unquestionable integrity, this is the hard line and there's no flexibility on it
• Construction, restoration, or insurance industry experience is a plus
• Xactimate or job costing experience is a bonus

Where and How Much:

• Location: Belgrade, MT, fully in-office
• Compensation: $27–$30/hour depending on experience
• Bonus Potential: Performance-based bonus eligibility
• Benefits: Comprehensive package including Health Insurance, Paid Time Off, Paid Training/Development.
• Schedule: Full-time, 40 hours per week. Flexible between 7-to-4 or 8-to-5 with an hour for lunch