Project Accountant

Founded in 1985, J.H. Hassinger Construction Services is a family-owned and operated general contractor recognized as one of Milwaukee’s highest-quality construction firms. We deliver projects safely, on time, and with our clients’ best interests at the forefront. Our culture values employees, encourages open communication, and minimizes bureaucracy, providing the tools and support needed for long-term success.

Position Overview:

The Project Accountant plays a crucial role in supporting the financial operations of the organization. This position involves various accounting tasks related to construction operations, ensuring accuracy, efficiency, and financial management to the project budget. The Project Accountant reports to the Director of Finance and collaborates closely with project managers, administration, and members of the management team.

Key Responsibilities:

Accounts Payable:

• Code project invoices to POs, subcontracts, and projects to correct cost codes.
• Submit invoices to Project Managers for approvals and resolve any discrepancies.
• Recommend payments to vendors within the policies of the company.
• Respond to vendors on invoice and payment status.
• Reconcile vendor statements and resolve exceptions.

Payroll:

• Review labor entry and ensure accurate hours, pay rates, per diems, cost codes, etc. are applied.
• Job Cost Review and Reporting to Management:
• Process job cost reports to PMs and Management.
• Provide additional analysis as requested.

Financial Reporting:

• Work with PMs to generate cost to complete reports for management review.
• Be prepared to support the actual costs and planned costs to complete.
• Project close out reporting.
• Accounts Receivable
• Process job billings to customers and track due dates. Expedite any exceptions and/or adjustments.
• Process approved change orders to customers and subcontractors. Expedite any exceptions and/or adjustments.
• Contact customers for collections. Work with PMs and Management as needed.

Operations and Administrative Support:

• Insurance and COIs.
• Provide operations and administrative assistance to the accounting and management team, including filing, data entry, and correspondence.
• Assist with special projects and initiatives as assigned.

Qualifications:

• Possess a Bachelor's degree in accounting or finance. Or non-degreed applicants with 10 years experience in similar roles.
• Familiar with the construction industry or similar project-based businesses.
• Familiarity with Trimble Viewpoint or Vista ERP systems is a plus.
• Proficient in financial modules of ERP software, and in MS Office Suite, especially MS Excel.
• Strong attention to detail and accuracy in data entry and analysis.
• Excellent organizational and time management skills.
• Ability to work effectively both independently and collaboratively in a team environment.
• Good communication skills, both verbal and written. Pleasant personality.
• Knowledge of accounting principles and regulations.

This job description is intended to convey information essential to understanding the scope of the position and is not exhaustive. Duties and responsibilities may be subject to change based on organizational needs.