What are the responsibilities and job description for the Registrar and Administrative Assistant position at J Bar J Youth Services?
Job Title: Registrar & Administrative Assistant
Location: Bend, OR
Department: J Bar J Learning Center
Position Type: Full-Time, Hourly (40 hours/week, Monday–Friday)
About J Bar J Learning Center:
At J Bar J, we provide comprehensive educational and residential programs for young men, helping them achieve academic success and personal growth. Our Learning Center plays a vital role in supporting students’ educational journeys and ensuring smooth academic operations across our Boys Ranch and J5 schools.
Position Overview:
We are seeking a detail-oriented and highly organized Registrar & Administrative Assistant to support our Academic Director and educational staff. This role is essential for maintaining accurate student records, managing transcripts, coordinating enrollments, and assisting with the administrative and operational needs of the school. You will also have opportunities to support classroom activities and student success initiatives.
Key Responsibilities:
- Organize, update, and maintain confidential student academic files and cumulative records.
- Request student records from previous institutions and send records to other schools as needed.
- Operate the online school enrollment system (Synergy).
- Transcribe student grades and input immunization records.
- Process student enrollments and withdrawals.
- Support teachers and staff with required documents and files.
- Assist in proctoring GED tests and, when needed, provide classroom supervision.
- Facilitate student orientation, including preparing SEP documents.
- Collaborate with case managers, teachers, and district personnel to support student success.
- Submit monthly Average Daily Membership (ADM) reports to Bend-La Pine School District.
- Perform other administrative duties as requested by the Academic Director.
Qualifications:
- Strong organizational skills, attention to detail, and the ability to work independently.
- Patience, flexibility, and ability to thrive in a busy office environment.
- Effective communication skills with students and staff; a collaborative team player.
- Bilingual skills preferred.
- Associate degree preferred; prior experience in record keeping, filing, or school administration is a plus.
Why You’ll Love Working at J Bar J:
- Competitive pay and benefits package.
- Meaningful work making a real difference in students’ lives.
- Supportive team environment with opportunities for professional growth.
How to Apply:
If you are organized, motivated, and passionate about education and student success, we encourage you to apply today!
Job Type: Full-time
Pay: From $22.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Professional development assistance
- Referral program
- Vision insurance
Education:
- High school or equivalent (Required)
Ability to Commute:
- Bend, OR 97701 (Required)
Work Location: In person
Salary : $22