What are the responsibilities and job description for the Administrative Assistant position at J&R Fire, LLC?
Job Overview
We are seeking a detail-oriented and organized Administrative Assistant to join our team. Our business hours are 7am- 3:30pm. In this role, you will provide essential clerical support and ensure the smooth operation of daily administrative tasks. The ideal candidate will possess strong communication skills, be proficient in various office software, and have a customer-focused attitude. This position is vital for maintaining efficient office operations and supporting our team in achieving their goals.
Responsibilities
- Perform clerical duties including data entry, filing, and document management.
- Manage front desk operations, greeting visitors and handling inquiries professionally.
- Utilize QuickBooks for basic accounting tasks and financial record keeping.
- Maintain calendars for scheduling appointments and meetings, service calls and ensuring effective time management.
- Operate phone systems to manage incoming calls and direct them appropriately.
- Provide exceptional customer service by addressing client needs and resolving issues promptly.
- Assist with the preparation of reports, presentations, and other documents as needed.
- Support team members with various administrative tasks to enhance productivity.
- Prepare and post bills, payments, and invoices.
Requirements
- Proven experience in an administrative role or similar position.
- Proficiency in clerical tasks and computer applications, including Microsoft Office Suite.
- Familiarity with QuickBooks is highly desirable.
- Excellent time management skills with the ability to prioritize tasks effectively.
- Strong organizational skills with attention to detail.
- Experience managing front desk operations is a plus.
- Ability to work collaboratively within a team environment while also being self-motivated.
If you are a proactive individual who thrives in a fast-paced environment and is eager to contribute to our team's success, we encourage you to apply for this exciting opportunity as an Administrative Assistant.
Our office is located Alfalfa, 13 miles away from the old Costco.
Job Type: Full-time
Pay: $18.00 - $22.00 per hour
Benefits:
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Work Location: In person
Salary : $18 - $22