Construction Bookkeeper

J&B Installations, providing Central NY with quality roofing products and service since 1981, is currently seeking an Construction Bookkeeper to join their Skaneateles Falls, NY based Corporate team. The Construction Bookkeeper is responsible for data entry, payroll, accounts payable, employee benefits, etc. This position also ensures accurate financial records and compliance with regulations.

Essential Job Duties and Responsibilities: (Additional duties may be assigned)

• Payroll processing – process weekly payroll transactions including timesheets, deductions & benefits, maintain accurate payroll records, prepare and record weekly payroll journal entries.
• Processes new hire paperwork – adds new hires into payroll system, receives benefit enrollment information from HR, and ensure payroll and benefit information is correct.
• Enrolls employees in 401K plan, Health & Dental Plans.
• In charge of all Employees contributions to 401k, Health & Dental Insurance, Life Insurance, Garnishments, Child Support, Loans, etc. – Keep track on a weekly basis and report/pay to the appropriate agencies on a weekly/monthly basis.
• Keep records of employees, WC cases or accidents, and OSHA forms.
• Keep track of employee unemployment reports.
• Enter & keep records of all Employee pay rate changes.
• Provide Owners with pay history records for reviews.
• Manages accounts payable function – maintains/updates vendor records, enters daily A/P Invoices, processes weekly A/P payments, pays quarterly sales tax,
• Assist Human Resources with Compliance
• Manage financial reports – Month/Quarter/Year End reports for Owners and accountants
• Oversee a staff of 2 (receptionist & accounting administrator)
• Accounts Payable:
• • Enter all invoices from Suppliers and Subcontractors into the appropriate accounting system. (Average 150-250/month depending on month for J&B)
  • Pay bills.
  • In charge of all credit cards, gas cards, store cards – paying on a monthly basis and updating cards when people are added or leave.
  • Reconcile credit card transaction with receipts and tag appropriate job
• Account reconciliation –Reconcile general ledgers, prepare financial transaction reports such as income and loss statements, balance sheets, and account reconciliations.
• Works with Owners on yearly insurance renewals
• Manage monthly and yearly Insurance Audits

Minimum Qualification Standards:

• Associate’s degree in business management or accounting and Bookkeeping background.
• 3-5 years’ experience in accounting in construction field strongly preferred
• 1-2 years' supervisory experience
• Notary certification preferred, but not required
• Equivalent combinations of education and work experience will be considered

Knowledge, Skills, and Abilities:

• Excellent verbal and written communication skills.
• Strong organizational skills including the ability to manage multiple projects and details simultaneously.
• Some analytical ability to gather and summarize data, find solutions to various problems, and prioritize work.
• Ability to develop and maintain recordkeeping systems and procedures.
• Ability to create, compose, and edit written materials.
• Ability to gather data, compile information, and prepare reports.
• Strong written and oral communication skills to interact with customers, vendors and co-workers in a professional and helpful manner in person or via phone or written correspondence.