Office Assistant

Office Assistant

Location: Wichita, KS – IWP Foundation Repair

IWP Foundation Repair is seeking a dependable and detail-oriented Office Assistant to join our growing team. This position is an exciting opportunity for someone who enjoys variety in their work and takes pride in keeping things organized and running smoothly. As an important part of our office and project support, you’ll play a key role in making sure our team stays on track and our customers receive the best experience possible.

Key Responsibilities:

• Answer and direct calls with professionalism, and greet/assist customers in the office lobby
• Schedule evaluations, repair jobs, waterproofing projects, and new residential builds while coordinating with crews, sales staff, and builders to keep schedules accurate and up to date
• Prepare and manage project documentation, including contracts, permits, warranties, reminders, and customer folders for residential and commercial jobs
• Track and organize job details using CompanyCam, QuickBooks, and internal scheduling tools; ensure completed work orders and photos are properly uploaded
• Support commercial projects by creating crew folders, processing pay applications, updating billing spreadsheets, and generating invoices
• Maintain organized records of jobs, permits, and correspondence while monitoring and ordering office supplies as needed
• Assist with general office tasks such as filing, data entry, email correspondence, and stepping in to support other departments when necessary
• Participate in weekly team meetings to stay aligned on residential and commercial operations

Qualifications:

• Strong organizational and multitasking skills
• Excellent communication and customer service abilities
• Dependable, detail-oriented, and a positive team player
• Comfortable using computers and learning new systems
• Previous office or scheduling experience is a plus, but not required

Schedule & Compensation:

• Pay: $16-$19 per hour (based on experience)
• Office hours: Monday–Friday, 7:00 AM – 5:00 PM
• 8-hour shifts with staggered schedules to ensure full coverage during office hours

Benefits:

• Health, dental, and vision insurance
• Paid time off and holidays
• 401(k) with company match
• Opportunities for growth and advancement
• Supportive, team-oriented work environment

At IWP Foundation Repair, we take pride in delivering exceptional service and supporting our team. If you enjoy variety in your work and want to be part of a company where your contributions truly matter, we’d love to hear from you.

To apply, please submit your application through really.

Job Type: Full-time

Pay: $16.00 - $19.00 per hour

Expected hours: No more than 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Application Question(s):

• Have you previously handled administrative tasks for a construction or service-based company?

Experience:

• Project scheduling: 1 year (Required)
• CRM software: 1 year (Preferred)
• Computer literacy: 1 year (Preferred)

Work Location: In person

Salary : $16 - $19