3rd Party Coordinator - RN

Nevada Center for Reproductive Medicine is seeking a full-time, in-office 3rd Party RN Coordinator to join our team. This role is scheduled four days during the week, 9.5-hour shifts (6:30 AM – 4:30 PM), plus weekend rotation as needed.

Position Summary

Works collaboratively within the Nursing/Clinical Department and with the total Practice to provide timely, proficient services for all patients. The 3rd Party RN Coordinator is a specialized registered nurse responsible for managing and coordinating all aspects of 3rd party reproductive care within a fertility clinic. This includes overseeing the clinical and administrative processes related to egg donation, sperm donors, and gestational carriers. The RN Coordinator serves as a liaison between patients, donors, gestational carriers, and 3rd party agencies/donor banks to ensure seamless, compassionate, and compliant care throughout their journey.

Key Responsibilities

Clinical & Technical

• Manage and monitor IVF cycles involving 3rd party reproduction.
• Coordinate FDA-required testing and documentation for donors and gestational carriers.
• Ensure adherence to treatment protocols and timelines.
• Educate patients, donors, and gestational carriers on procedures, medications, and expectations.
• Track patient progress and provide updates to the clinical team.
• Meet with potential patients to review the 3rd party process, options, and expectations.
• Coordinate medical screenings, clearances, and treatment plans.
• Perform nursing duties including phlebotomy, medication administration, injections, vitals, and assisting physicians during procedures.
• Document patient care in EMR systems (nAble and Clinical Information System).
• Provide nursing support in surgical suite settings (pre-, intra-, and post-operative).
• Maintain patient records, consents, and authorizations in compliance with HIPAA.
• Ensure safe work environment and infection-control standards.
• Liaise with laboratories, pharmacies, and 3rd party agencies.
• Participate in quality improvement initiatives.
• Support both NCRM and Ivy vision and mission.
  
  

Patient Interaction

• Serve as the primary point of contact for patients and 3rd party participants.
• Provide compassionate, clear, and professional communication.
• Counsel patients on IVF procedures, medications, and expectations.
• Schedule treatment visits and coordinate retrievals, transfers, and IUIs.
• Support male reproductive patients, including PESA/TESE cases.
• Serve as Recovery RN and rotate into weekend IUI coverage once trained.
• Offer reassurance and comfort to patients throughout their journey.
  
  

Team Communication

• Maintain accurate charting, testing flow sheets, and patient records.
• Communicate effectively with colleagues, physicians, and leadership.
• Collaborate with team members across departments to achieve program goals.
• Attend meetings and actively contribute to team communication and planning.
• Demonstrate flexibility, teamwork, and strong problem-solving skills.
  
  

Professional Development & Compliance

• Maintain current RN license in compliance with state regulations.
• Stay updated on fertility and reproductive medicine standards, FDA regulations, and clinic policies.
• Participate in chart reviews, clinical meetings, and continuing education.
• Ensure all 3rd party processes meet ethical and legal standards.
  
  

Confidentiality & Financial Responsibility

• Maintain patient confidentiality and handle sensitive information with discretion.
• Direct patients starting services to the finance department for financial counseling.
  
  

Education & Experience Requirements

• Registered Nurse (RN) – minimum 2-year degree required; BSN preferred.
• Current Nevada state RN license without limitations required.
• Maintain updated ACLS and BLS certifications.
• Minimum 2 years’ experience in Women’s Health, OB/GYN, or Med Surg.
• Infertility experience preferred; 3rd party reproduction experience strongly preferred.
• Familiarity with electronic health records and fertility-specific software preferred.
• Proficiency with office procedures and equipment (computer, fax, copier, etc.).
• Ability to access, input, and retrieve data from a computer.
• Strong communication and interpersonal skills.
• Ability to work independently while managing a caseload of patients.
• Ability to collaborate effectively as part of a multi-disciplinary team.