Accounting Clerk

Company Overview

IVS Group Inc. is a 52% employee-owned holding company of a leading union specialty contracting company and underwater diving services company, employing over 300 people. Our dedication to excellence, safety, and employee satisfaction drives our success in delivering high-quality projects. As we continue to grow, we seek professionals who share our commitment to these values.

Position Overview

We are seeking a dependable, detail-oriented Accounting Clerk to support our accounting and finance operations. This position will assist with a variety of accounting functions, including bank reconciliations, journal entries, customer billing, credit card reconciliations, accounts payable, and accounts receivable.

The ideal candidate is organized, adaptable, and comfortable handling multiple responsibilities in a fast-paced environment. This role requires strong attention to detail, the ability to work independently, and a willingness to assist wherever needed within the accounting department.

Key Responsibilities

1. General Accounting

• Prepare monthly bank reconciliations and investigate discrepancies.
• Prepare and post journal entries with appropriate supporting documentation.
• Reconcile company credit card statements and ensure expenses are properly coded.
• Assist with month-end and year-end closing procedures.
• Maintain accurate general ledger records and supporting schedules.
• Assist with other account reconciliations and accounting tasks as assigned.

2. Billing & Accounts Receivable

• Assist with preparation and processing of customer invoices.
• Review billing documentation for accuracy and completeness.
• Assist with posting customer payments and maintaining accounts receivable records.
• Support collections and follow-up on outstanding customer balances.
• Maintain organized billing records and supporting documentation.

3. Accounts Payable & Expense Processing

• Assist with processing vendor invoices and verifying proper coding and approvals.
• Reconcile vendor statements and research discrepancies.
• Assist with payment processing and maintaining accurate vendor records.
• Support expense tracking and credit card reconciliation processes.

4. Payroll & Compliance Support

• Assist with certified payroll reporting and documentation as needed.
• Support payroll-related reconciliations and reporting requirements.
• Maintain accurate records to support audits and compliance reviews.
• Assist with other payroll and administrative accounting functions as assigned.

5. Collaboration & Process Improvement

• Work closely with the VP of Finance & CFO and other accounting personnel to ensure accurate and timely completion of assigned responsibilities.
• Assist with special projects and other accounting duties as needed.
• Identify opportunities to improve efficiency, accuracy, and organization within accounting processes.
• Provide support across accounting functions based on departmental needs.

Qualifications

Required:

• High school diploma or equivalent.
• Previous experience in accounting, bookkeeping, or a related administrative role.
• Working knowledge of basic accounting principles.
• Proficiency in Microsoft Excel and other Microsoft Office applications.
• Experience working with accounting software.
• Strong attention to detail, organizational skills, and ability to meet deadlines.
• Ability to prioritize multiple assignments and work independently.
• Strong communication and problem-solving skills.

Preferred:

• Associate's degree in Accounting, Business, or a related field.
• Experience with bank reconciliations, journal entries, and general ledger accounting.
• Experience with customer billing, accounts payable, and accounts receivable.
• Experience with certified payroll and prevailing wage requirements.
• Experience in construction, industrial services, or project-based accounting.
• Familiarity with Foundation Accounting Software.

Compensation & Benefits

• Competitive compensation based on experience.
• Comprehensive benefits package, including health insurance, 401(k) retirement plan, Employee Stock Ownership Plan (ESOP), and paid time off.
• Full-time, on-site position.
• Opportunities for professional development and advancement.

Expected hours: 40.0 per week

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Retirement plan
• Vision insurance

Work Location: In person

Salary : $38,008 - $54,263