Executive Assistant / Operations Coordinator (Growth Opportunity)

Overview
We are seeking a dynamic and highly organized Executive Assistant / Operations Coordinator to join our team and support our leadership while driving operational excellence. This role offers a fantastic growth opportunity for a proactive professional eager to develop their skills in project coordination, office management, and administrative support. You will be the backbone of daily operations, ensuring seamless communication, efficient scheduling, and meticulous organization across multiple functions. If you thrive in a fast-paced environment and are passionate about making a meaningful impact through your work, this position is perfect for you!

Responsibilities

• Provide comprehensive executive administrative support, including managing calendars, scheduling meetings, and coordinating travel arrangements with precision using tools like Microsoft Outlook Calendar and Google Workspace.
• Assist with event planning for company meetings, client events, and team-building activities, ensuring all logistics are handled smoothly from venue booking to materials preparation.
• Oversee office management duties such as filing, data entry, supply inventory, and maintaining a professional front desk presence to create an inviting environment for visitors and staff.
• Coordinate projects across departments by tracking deadlines, preparing reports, and ensuring timely completion using project management best practices.
• Handle bookkeeping tasks including invoicing, expense tracking with QuickBooks, and basic personal assistant duties to support leadership’s daily needs.
• Manage communication channels with excellent phone etiquette, multi-line phone systems, and professional correspondence via email or transcription services.
• Maintain meticulous records through filing systems, data entry, proofreading documents, and ensuring all administrative processes adhere to company standards.

Requirements

• Proven experience in office management or executive administrative support with a strong background in clerical tasks such as filing, data entry, and customer service.
• Demonstrated ability to coordinate projects efficiently while managing multiple priorities in a fast-paced environment.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace tools (Gmail, Docs), and familiarity with Office experience including front desk responsibilities.
• Skilled in bookkeeping software like QuickBooks and document signing platforms such as DocuSign.
• Excellent organizational skills with keen attention to detail; capable of proofreading and transcription to ensure accuracy in all communications.
• Strong interpersonal skills with professional phone etiquette; experience handling multi-line phone systems and providing exceptional customer service.
• Ability to adapt quickly to new technologies and office procedures; high computer literacy is essential.
• Previous experience supporting executives or as a personal assistant is highly desirable; familiarity with calendar management tools like Microsoft Outlook Calendar is preferred. Join us to become an integral part of a vibrant team committed to operational excellence! This role offers an exciting pathway for growth within a supportive environment that values initiative, professionalism, and proactive problem-solving.

Pay: $50,000.00 - $72,633.69 per year

Benefits:

• Health insurance
• Professional development assistance

Work Location: In person

Salary : $50,000 - $72,634