Executive Operations & Growth Assistant (COO/CRO Office)

Company Description

National Experiential is a leading agency specializing in creating award-winning, unforgettable brand experiences that are hyper-targeted and shareable. Powered by innovation and creativity, the company delivers memorable campaigns that leave a lasting impact. With a mission to "Deliver WOW!" in every activation, National Experiential has established itself as a trusted partner for brands seeking high-impact marketing solutions. Their expertise spans a wide range of industries, providing turnkey solutions that engage audiences across diverse markets.

Role Description

This full-time hybrid role is based in Farmingdale, NY, allowing for a combination of in-office work and occasional remote flexibility. This Is Not a Typical Assistant Role. We are looking for a high-performance operator to work directly with the COO/CRO of a fast-growing experiential marketing company.

This role is for someone who thrives in a fast-paced environment, takes ownership, and knows how to execute at a high level without constant direction. You will be the person who keeps everything moving.

What You'll Do

📧Own Communications

Manage and triage the executive inbox

Draft and respond to client emails

Track follow-ups, and active conversations

Ensure nothing falls through the cracks

📅 Control the Calendar

Manage a fast-moving schedule

Coordinate internal and client meetings

Protect time and prioritize effectively

Prepare daily briefing summaries

💼 Build Proposals & Decks

Create polished client presentations (PowerPoint, Google Slides, Gamma)

Turn rough ideas into client-ready proposals quickly

Support RFP responses and sales materials

🧠 Manage HubSpot & Pipeline

Maintain deals, notes, and next steps

Keep CRM clean and actionable

Track opportunities and flag priorities

🛠 Handle Operations & Admin

Own day-to-day administrative execution

Organize files, documents, and workflows

Coordinate some internal logistics

Be the person who already handled it

🎤 Prep & Follow Through

Prepare meeting agendas and materials

Capture notes and summarize key takeaways

Send follow-ups and track action items

🤖 Use AI to Move Faster

Leverage All Internal tools

Build templates and streamline workflows

💡Who You Are

Extremely organized and detail-oriented

Strong writer and communicator

Tech-savvy (HubSpot, Google Suite, PowerPoint, AI tools)

Proactive—you don’t wait to be told

Calm under pressure and solution-focused

Comfortable working directly with senior leadership

💰 Compensation

$60,000 – $75,000 base (based on experience)

Health

401K

Performance-based bonus opportunities

🏢 Work Structure

4 days in-office (Long Island, NY)

1 day remote

Some flexibility required in a client-driven business

‼️Important

If you are looking for a slow-paced, task-only administrative role—this is not it.

If you want to operate at a high level, grow fast, and be part of a team that executes big ideas—apply.

👉 How to Apply: Please submit:

Resume

Short note on why you’re a fit

(Optional) Sample presentation or deck

🔥🚀If you’ve ever said, ‘I could run this place better if someone just gave me the chance, this role is for you.🔥🚀