What are the responsibilities and job description for the Staff Accountant position at IUPA?
Overview
We are seeking a detail-oriented and experienced Staff Accountant to join our finance team. This position is responsible for maintaining accurate financial records and supporting the organization’s day-to-day accounting operations.
The Staff Accountant will be responsible for accounts payable, accounts receivable, general ledger maintenance, bank reconciliations, journal entries, financial reporting, and month-end closing procedures. The position will also assist with audits, budgeting, and other accounting functions as needed.
Experience working with nonprofit organizations, membership organizations, labor unions, or similar organizations is a plus.
Duties
- Manage Accounts Payable (AP), including processing invoices, verifying supporting documentation, obtaining approvals, and preparing payments.
- Manage Accounts Receivable (AR), including recording payments, preparing invoices, monitoring outstanding balances, and following up on receivables.
- Maintain accurate and organized financial records using QuickBooks Online.
- Record and review journal entries and maintain the general ledger.
- Perform monthly bank and account reconciliations and investigate and resolve discrepancies.
- Assist with month-end and year-end closing procedures.
- Maintain accurate records of income, expenses, payments, deposits, and other financial transactions.
- Assist with tracking and reconciling membership dues, payments, and other organizational revenue, as applicable.
- Process and record transactions using proper double-entry bookkeeping principles, debits, and credits.
- Assist with preparation of financial statements, schedules, and internal financial reports.
- Monitor outstanding accounts payable and receivable and maintain accurate aging records.
- Provide documentation and financial records required for annual audits, reviews, tax filings, and other compliance requirements.
- Maintain organized and confidential financial records and supporting documentation.
- Work with the senior accountant and secretary-treasurer to resolve accounting questions and discrepancies.
- Ensure accounting procedures are followed consistently, and financial information is accurate and timely.
- Perform other accounting and administrative duties as assigned.
Requirements
- Bachelor’s degree in Accounting, Finance, or a related field preferred; equivalent accounting experience may be considered.
- 3 years of accounting or bookkeeping experience, preferably in an organization with multiple accounts, departments, or entities.
- Strong experience with Accounts Payable (AP) and Accounts Receivable (AR).
- Proficiency with QuickBooks Online is required.
- Strong understanding of double-entry bookkeeping, debits and credits, journal entries, and general ledger accounting.
- Experience performing bank reconciliations and balance sheet reconciliations.
- Experience with month-end and year-end closing procedures.
- Strong understanding of basic accounting principles and GAAP.
- Experience preparing or assisting with financial reports and audit documentation.
- Excellent attention to detail and accuracy when handling financial information.
- Strong organizational and time-management skills with the ability to manage multiple deadlines.
- Ability to maintain confidentiality when handling financial, employee, membership, and organizational information.
- Proficiency with Microsoft Office, particularly Excel.
- Ability to work independently while also collaborating effectively with management and staff.
Preferred Skills
- QuickBooks Online
- Accounts Payable and Accounts Receivable
- Bank and account reconciliations
- General ledger accounting
- Journal entries
- Month-end and year-end closing
- Financial reporting
- Budget tracking and analysis
- Audit preparation and support
- Excel and Microsoft Office
- Double-entry bookkeeping
- Nonprofit, union, or membership organization accounting
Pay: $50,000.00 - $55,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Work Location: In person
Salary : $50,000 - $55,000