Administrative Assistant

We are seeking a warm, organized, and proactive Administrative Assistant to join our Ithaca Montessori community! This vital role supports the daily operations of our school, helping to create a welcoming, efficient, and nurturing environment for children, families, and staff. The ideal candidate is detail-oriented, personable, and committed to excellent communication and service. As the first point of contact for our community, you will play a key role in ensuring that our school runs smoothly and reflects the values of a Montessori environment.

This position offers an exciting opportunity to contribute to a collaborative, mission-driven setting while developing strong administrative and organizational skills.

Duties

• Greet families, visitors, and staff with professionalism and warmth, creating a welcoming school environment
• Manage front desk operations, including answering phones, responding to inquiries, and directing communication appropriately
• Maintain accurate student and administrative records, including filing and data entry
• Support enrollment, attendance tracking, and general school documentation
• Schedule appointments, manage calendars, and coordinate meetings using Microsoft Office and Google Workspace
• Assist with bookkeeping tasks, including tuition tracking and basic financial record-keeping (Procare experience preferred)
• Order office and classroom supplies, manage inventory, and support overall office organization
• Proofread school communications, newsletters, and documents for clarity and accuracy
• Respond promptly to emails, phone messages, and family inquiries, prioritizing time-sensitive matters
• Assist with event coordination, school communications, and community outreach
• Provide general administrative and clerical support to school leadership and teaching staff

Experience & Qualifications

• Previous administrative or office experience, preferably in a school or child-centered environment
• Strong proficiency in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace
• Experience with Procare or similar bookkeeping software is a plus
• Excellent organizational and time management skills, with the ability to multitask effectively
• Strong interpersonal and communication skills, with a commitment to respectful and responsive family engagement
• High attention to detail in record-keeping, proofreading, and data management
• Ability to maintain confidentiality and handle sensitive information with care
• Bilingual skills are a plus and support our diverse school community
• Familiarity with Montessori education or interest in learning about Montessori philosophy is highly valued

Why Join Us?

Join our Ithaca Montessori community and be part of a supportive, collaborative environment dedicated to nurturing children and families. Your organizational skills and positive presence will help create a calm, efficient, and welcoming school atmosphere. We are committed to fostering an inclusive workplace where every team member is valued and has the opportunity to grow.

Pay: $19.23 - $24.00 per hour

Benefits:

• 401(k)
• Employee discount
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Professional development assistance
• Vision insurance

Work Location: In person

Salary : $19 - $24