What are the responsibilities and job description for the Front Office Administrative Assistant/ Book Keeper position at IT'S YOUR PARTY, LLC?
Office Administrative Assistant/ Bookkeeping
Join a 40-Year-Strong Events & Entertainment Company
About Us
We’re a high-energy, wildly creative team at the epicenter of event planning—where the pace is fast, the days are unpredictable, and the excitement never quits.
We’re searching for a razor-sharp Office Administrator/Bookkeeper who lives for the details and thrives in organized chaos. If you’re the kind of person who color-codes their calendar, catches every typo, and finds joy in bringing order to the whirlwind—we need you. You’ll be juggling multiple tasks, solving problems on the fly, and keeping our team grounded while the world spins around us.
Job Overview
We’re seeking a highly organized, self-motivated Office Administrative Assistant to manage front desk operations, support basic accounting tasks (excluding payroll), interface with clients, vendors and entertainers, assist the company owner with special requests, and maintain our social media presence. If you enjoy variety, can roll with last-minute changes, and are interested in the special events industry, we’d love to hear from you.
Key Responsibilities
- Admin Support: Answer phones, manage calendars, send emails and keep our office organized. Generate contracts, handle credit card payments, and ensure all logistics are smooth. 3 years office admin experience. Microsoft Excel, Office and Outlook. Ability to multitask and stay calm under pressure. Exceptional organizational skills with a very keen eye for detail.
- Bookkeeping: Manage accounts payable, accounts receivable (excluding payroll) Handle client invoices, vendor payments, and ensure all financial transactions are processed on time. Proficient with Quick Books.
- Communication Pro: Provide information in a clear manner to clients and in house staff, manage our social media presence and handle a variety of communication tasks.
- Problem-Solving: Minimalize when things don’t go according to plan (because sometimes there will be those days!). Stay cool, think on your feet, and find creative solutions on the fly.
What We Offer
- Fun and Fast-Paced Environment: Chaos is part of the job, and we embrace it. You’ll be working with a small but vibrant group of creative minds who work hard and laugh often.
- Team Spirit: Your ideas are always welcome! Be ready to brainstorm, provide feedback, and share your thoughts.
- Competitive salary
- We offer health and dental insurance
- PTO Days
- Casual, creative, and collaborative small staff work environment
- Opportunities to gain hands-on experience in the events industry
Apply Today!
Submit your resume and a short cover letter highlighting your QuickBooks proficiency and administrative office experience. We review applications on a rolling basis.
Email: office@iyparty.com
Subject Line: Office Administrator
Job Type: Full-time
Pay: From $24.00 per hour
Benefits:
- Dental insurance
- Health insurance
- Paid time off
Work Location: In person
Salary : $24