What are the responsibilities and job description for the Accounting Assistant position at IT Company?
Accounting Assistant
This role supports the accounting department of a complex, multi-entity organization, where balancing multiple priorities and meeting deadlines are essential. Success in this position comes from being highly organized, proactive and committed to accuracy. The right person catches errors and inconsistencies before anyone else points them out and takes the initiative to resolve or flag them right away. We're looking for someone who works well independently and follows through without reminders. After you apply, send us a message with your favorite productivity tool. You'll work closely with the accounting team to help keep day-to- day operations running smoothly. This role offers opportunities to take on greater responsibility and grow with the organization.
What You'll Do
- Enter daily bank transactions for each company into QuickBooks
- Enter physical and electronic bills for each company into bill.com
- Receive client payments and apply them to the correct invoices
- Manage accounts receivable, including monitoring aging reports, following up on overdue accounts, and maintaining positive client relationships
- Prepare a daily cash report for each entity, summarizing daily activity and expected cash inflows and outflows over the next 10 days
- Respond promptly to internal and external communications, and follow up without being asked
- Maintain physical and digital filing systems for client and vendor paperwork
- Retrieve, open, sort, and distribute mail
- Perform other accounting and administrative duties as assigned
What We're Looking For
- Exceptional attention to detail and a commitment to accuracy
- Naturally spots errors, inconsistencies, and missing information before they become larger problems
- Consistently follows through on responsibilities without reminders
- Proven ability to manage competing priorities and deadlines
- Able to understand and keep track of a complex organizational structure with multiple related companies and varying workflows
Requirements & Qualifications
- High school diploma or equivalent
- Proficiency in Microsoft Office
- Experience with QuickBooks preferred
- Able to lift up to 50 lbs
- Must work on-site in Lincoln, NE
Compensation & Benefits
- Schedule: Up to 40 hours per week
- Paid time off (FTEs)
- 7 paid holidays (FTEs)
- IRA with company matching up to 3%
- Health insurance (company contributes to employee premium)
- Dental, vision, life, critical illness, and accident insurance available (employee-paid, optional)
Before we go further, please also complete this quick survey, it takes about 5 minutes and helps us make sure we're matching you with the right role:
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