Executive Assistant to the C-suite

About the Role

We're looking for an exceptional Executive Assistant to serve as the right hand to our executive leadership team (ELT). This isn't a traditional admin role — it's a high-trust, high-impact position at the center of a fast-moving organization operating across government, defense, and enterprise technology sectors.

The person who thrives here is someone who knows how to manage complexity and confidentiality with ease, and takes genuine pride in making a high-performance executive more effective. You'll own ELT calendars, coordinate domestic and international travel, and serve as the operational backbone that keeps everything running — even when (especially when) everything is moving at once.

Calendar & Schedule Ownership

• Serve as the sole owner of ELT calendars — nothing gets on it without going through you

• Proactively manage scheduling conflicts, protect deep-work time, and ensure every meeting has a clear purpose

• Coordinate across internal leaders and external stakeholders to make scheduling a seamless, positive experience for all parties

Travel Coordination

• Plan and manage complex, multi-stop domestic and international travel itineraries

• Anticipate trip objectives and proactively fill travel windows with productive meetings, site visits, or engagements — getting maximum value from every trip

• Monitor and adapt logistics in real time when plans change (and they will)

Communications & Correspondence

• Maintain broad visibility into ELT email and communications to ensure nothing critical falls through the cracks

• Draft and manage correspondence on behalf of the ELT with appropriate discretion and voice

• Act as a warm, professional point of contact for government officials, partners, board members, and external stakeholders

Operational Support

• Coordinate meetings across the leadership team by managing calendars as a soft-power resource — a key tool for organizational prioritization

• Support planning for company-wide and off-site events

• Maintain awareness of ongoing projects, NDAs, and sensitive initiatives

• Occasionally assist with personal scheduling needs, including family travel coordination

• Experienced: You've supported a senior executive — ideally a C-level leader — for an extended period, following them through high-pressure environments and multiple roles or organizations

• Discreet: You understand that the work you do is sometimes inherently confidential and you treat it that way, always

• Proactive: You anticipate needs before they're expressed. You're two steps ahead.

• Adaptable: You thrive in ambiguity and flux. No two weeks look the same, and that energizes rather than frustrates you

• Relationship-forward: Stakeholders - both internal and external - enjoy working with you. You understand that being liked and trusted is how you get things done

• Composed during travel: When the C-suite executives are on the road, you're in operational mode — monitoring, adjusting, and problem-solving in real time

• 7 years of experience supporting a C-level or senior executive, with demonstrated longevity in those roles

• Background in a high-tempo environment: defense, government, consulting, financial services, or enterprise technology preferred

• Exceptional written and verbal communication skills

• Strong command of productivity and calendar tools (Google Workspace, or equivalent)

• Proven ability to handle sensitive information with complete discretion

• Comfortable operating remotely and independently without close supervision

• East Coast or Central U.S. time zone required

Highly Preferred

• A “tech forward” approach to operating.  Understanding and leveraging AI tools to automate tasks and build efficiencies in your role.

This is a rare opportunity to work closely with a nationally recognized leader at the intersection of technology, defense, and public-sector innovation. You'll have a front-row seat to high-stakes decisions, international engagements, and a mission-driven organization that is genuinely doing important work.

The right person in this role will find it deeply rewarding — and will be valued accordingly.