What are the responsibilities and job description for the Office Administrator position at Island Topsoil LLC?
About us
Island Topsoil is a small family-owned company in Waianae, HI. We are fast-paced, customer-centric and collaborative. Our work environment includes a casual atmosphere and company perks.
Applicants not already located in the Waianae area or not willing to relocate/commute to Waianae need not apply.
This position provides project administrative support to the office team.
Administrative Assistant Primary Responsibilities:
- Provides administrative support to ensure efficient office operations
- Maintains physical and digital filing systems
- Answers phone calls and directs callers to appropriate personnel
- Schedules appointments and signs for incoming packages
- Assists clients and other visitors
- Responds to emails and other digital queries and correspondence
- Drafts and edits letters, reports, and other documents
- Inputs and updates information in databases and spreadsheets
- Prepares meeting agendas and takes meeting minutes
- Operates and maintains office equipment, including printers and copiers
- Works with maintenance and outside vendors to ensure office equipment is in good working order and supply inventories are maintained
- Works closely with other administrative staff supports other colleagues as needed
- Works well with sensitive information with discretion to maintain confidentiality and security and ensure compliance with privacy policies and regulations
- Ensures deadlines are met and adapts to changing priorities
Desired Skills:
- Excellent communication and interpersonal skills, capable of building and maintaining strong relationships
- Strong organizational and multi-tasking skills
- Strong documentation management skills
- Time management skills with the ability to meet deadlines
- Ability to handle multiple assignments and support multiple team members
- Exceptional skills in organization, diligence, and attention to detail even under pressure
- Strong computer and typing skills
- Ability to work well with all levels of management and staff including outside clients, vendors and contractors
- Sensitivity to confidential information
We provide competitive compensation, benefits package, and opportunities for professional growth. If you are a motivated individual with a desire to contribute to the success of our team, we would love to hear from you.
Please submit your resume detailing your relevant experience.
Job Type: Full-time
Pay: From $17.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee discount
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Vision insurance
Education:
- High school or equivalent (Preferred)
Experience:
- Administrative: 1 year (Required)
Ability to Commute:
- Waianae, HI 96792 (Preferred)
Work Location: In person
Salary : $17