What are the responsibilities and job description for the Accounts Payable Data Management Specialist position at Island Marine Center?
OVERVIEW: Processor is responsible for timely indexing invoices and verifying invoices are accounted for. This includes but is not limited to reviewing statements from vendors, communicating with the store and on invoices that might have been missed or inputted incorrectly, and assisting AP Support with confirming invoices are properly managed.
KEY TASKS:
- Manage and handle calls and emails from MarineMax stores and vendors
- Index invoices with correct vendor number, location, invoice number, and Purchase Order Number
- Verify missing and unpaid invoices are accounted for and not past due
- Research general ledger schedules to assist AP Support
- Verify payables match information on the invoices to better assist the check processor
- Assist in daily operations related to end stage of checks
- Assist in assuring proper documentation is submitted for setting up or updating vendors
- Daily review of invoices in Docuware under the status, “2c – Missing PO”
- Daily review of invoices in the Ancora Queue
- Monthly Review of statements from non-statement vendors regarding overdue invoices
- Operating the AP Service desk to better assist the stores with their vendor relationships
KEY RESULT AREAS:
- Ensure all calls and emails are handled timely
- Ensure All invoices are Indexed correctly
- Assist AP Support and Check Processor in daily operations
- Establish and maintain a close relationship with the AP Team Members, AP manager, and AP team leader
- Effective communication with other MarineMax Departments.
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