What are the responsibilities and job description for the Receptionist/Front Office Assistant position at Island Driving School?
The Receptionist manages our front desk on a daily basis and performs a variety of administrative and clerical tasks. As the first point of contact for our company, the Receptionist plays a key role in making a positive impression on our visitors and providing essential support across the organization.
Responsibilities
- Greet and welcome guests as soon as they arrive at the office.
- Direct visitors to the appropriate person and office.
- Answer, screen, and forward incoming phone calls.
- Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g., pens, forms, and brochures).
- Provide accurate information in-person and via phone/email.
- Receive, sort, and distribute daily mail/deliveries.
- Update calendars and schedule meetings.
- Keep updated records for office.
- Perform other clerical receptionist duties such as filing, photocopying, transcribing, and faxing.
Requirements and Skills
- Proven work experience as a Receptionist, Front Office Representative, or similar role.
- Proficiency in Microsoft Office Suite.
- Hands-on experience with office equipment (e.g., fax machines and printers).
- Professional attitude and appearance.
- Solid written and verbal communication skills.
- Ability to be resourceful and proactive when issues arise.
- Excellent organizational skills.
- Multitasking and time-management skills, with the ability to prioritize tasks.
- Customer service attitude.
- Bi-lingual (Spanish/English)
Education, Experience, and Licensing Requirements
- High school diploma or equivalent; further training in office management is beneficial.
- Previous experience in a front office handling receptionist responsibilities preferred but not required.
Job Type: Part-time
Pay: $12.00 - $12.50 per hour
Expected hours: 15 – 25 per week
Work Location: In person
Salary : $12 - $13