Receptionist/Administrative Assistant

Maximizes the organization’s ability to operate successfully by handling daily administrative activities including reception, office supplies and equipment, and general office support.

*Must be Bilingual English and Spanish
*Must have a valid driver's license and satisfactory driving record

Position Responsibilities

• Answer telephone and direct callers to the appropriate point of contact
• Greet visitors and direct them to the appropriate point of contact
• Direct employment applicants to the company website or to an applicant kiosk to complete applications
• Distribute incoming mail and prepare outgoing mail
• Coordinate pick-up and delivery of express mail services (FedEx, UPS, etc.)
• Fill copier paper trays daily and as needed
• Maintain office machinery including copy machines, and postage meter
• Troubleshoot problems on office machinery
• Order office supplies and maintain inventory
• Maintain daily housekeeping of common areas (i.e. conference rooms, kitchen, etc.) and ensure they are clean, organized, and presentable
• Provide administrative assistance to other departments
• Prepare documents to be mailed
• Ship out samples to client and vendors
• Scan, print, laminate, and copy documents
• Provide additional support as needed
• Making phone calls for office repairs and vehicle maintenance

Knowledge, Skills and Abilities

• High school diploma or equivalent, OR 2 years administrative experience
• Bilingual English and Spanish
• Valid driver's license and satisfactory driving record
• Excellent interpersonal skills and customer service orientation
• Strong verbal and written communication skills
• Superior phone etiquette and professional demeanor
• Basic computer skills, including MS Excel and Word and Adobe Acrobat
• Excellent multitasking, prioritization, and organizational skills
• Strong team player