HUMAN RESOURCE RECEPTIONIST

HR Receptionist | Human Resources Assistant | HR Administrative Assistant | Front Desk | Onboarding Support | I-9 & E-Verify | Applicant Support

WHO WE ARE

For over 35 years, ISC has delivered safe, high-quality engineering, construction, and maintenance solutions across a wide range of industries and complex work environments. We are Powered by People, and our people are the foundation of everything we accomplish. At ISC, Associates have opportunities to build their skills, take on meaningful challenges, and grow their careers while contributing to work they can be proud of.

THE POSITION

ISC is seeking a professional, dependable, and service-focused Human Resource Receptionist to serve as a welcoming first point of contact for applicants, Associates, visitors, and others interacting with Human Resources.

This position combines front-desk responsibilities with Human Resources administrative support, including applicant assistance, pre-employment and onboarding processes, I-9 and E-Verify documentation, applicant tracking, safety council coordination, background screenings, records management, and general HR administration.

The ideal candidate is bilingual in English and Spanish, highly organized, comfortable handling confidential information, and able to provide professional, responsive service while managing multiple priorities in a fast-paced environment.

WHY JOIN ISC?

• Comprehensive benefits package
• Opportunity to gain hands-on Human Resources experience
• Exposure to recruiting, onboarding, employment documentation, and HR administration
• Opportunity to work with an experienced Human Resources team
• Professional development and career-growth opportunities
• Collaborative, people-focused work environment
• Opportunity to support applicants and Associates throughout the employment process

WHAT YOU'LL DO

Reception & Applicant Support

• Welcome applicants, Associates, visitors, and others interacting with Human Resources in a friendly and professional manner.
• Answer and appropriately direct telephone calls, questions, requests, and employment inquiries.
• Assist applicants with completing online employment applications.
• Provide general assistance to applicants throughout the application and pre-employment process.
• Maintain a professional, organized, and welcoming reception environment.
• Deliver responsive customer service while protecting confidential and sensitive information.

Human Resources & Onboarding Support

• Assist with reviewing, processing, and tracking applicants within the Applicant Tracking System (ATS).
• Support completion and processing of employment and onboarding documentation.
• Assist with Form I-9 and E-Verify processes in accordance with established requirements.
• Support applicable DISA-related processes and documentation.
• Coordinate and track required background checks and other applicable pre-employment requirements.
• Schedule required safety council courses, renewals, and project-related training requirements.
• Monitor outstanding pre-employment items and assist with timely completion of required documentation.

HR Administration & Records

• Process, organize, and maintain HR-related documentation and records.
• Perform accurate data entry, document scanning, filing, and records-management activities.
• Maintain accurate and organized electronic and physical records as applicable.
• Assist with tracking HR activities and outstanding documentation.
• Handle applicant and Associate information with appropriate confidentiality and discretion.
• Provide administrative support to the Human Resources team.
• Perform other related Human Resources, reception, and administrative duties as assigned.

WHAT WE'RE LOOKING FOR

• Bilingual English/Spanish proficiency is required.
• Previous reception, Human Resources, recruiting coordination, onboarding, customer service, or administrative support experience is preferred.
• Human Resources education, training, or a related degree is preferred.
• Experience with I-9, E-Verify, applicant tracking, onboarding, or pre-employment processes is preferred.
• Familiarity with DISA processes is preferred.
• Proficiency with Microsoft Office, including Word, Excel, and Outlook.
• Strong verbal and written communication skills in both English and Spanish.
• Excellent organizational and time-management skills with strong attention to detail.
• Ability to provide professional and courteous service in person and by telephone.
• Ability to accurately manage multiple tasks, priorities, and deadlines in a fast-paced environment.
• Ability to work effectively both independently and as part of a team.
• Strong commitment to professionalism, integrity, confidentiality, and dependable service.
• Dependable attendance and punctuality.
• Willingness to learn new processes, systems, and Human Resources practices.
• Ability to work additional hours when business needs require.

EMPLOYMENT REQUIREMENTS

• Ability to pass applicable post-offer, pre-employment drug/alcohol testing and background checks.
• Ability to satisfy applicable employment requirements associated with the position.

OTHER INFORMATION

EQUAL EMPLOYMENT OPPORTUNITY

ISC is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

RECRUITING INTEGRITY

ISC evaluates and hires applicants for employment based exclusively upon the applicant's merit. No applicant will ever be required to pay money or any other form of compensation to an ISC employee in order to be hired by or considered for employment with ISC.

ADDITIONAL INFORMATION

This announcement is not intended to be a complete listing of all similar, miscellaneous, or incidental duties that may be required from day to day. ISC utilizes the multi-skill concept and expects all Associates to perform other job requirements as needed.