Facilities Coordinator - Front Desk

The Facilities Coordinator is responsible for performing Facilities and Front Desk Support functions, playing the key role in coordinating the daily operation of the assigned location. Performs a variety of duties related to planning, organizing and coordinating, daily building, and maintenance activities. Coordinates repair and preventative maintenance of assigned facility and systems, including electrical, HVAC, plumbing, painting, carpentry, masonry, life safety, and related mechanical tasks. Work is performed with independent judgement under the general supervision of the Senior Real Estate and Facilities Operations Manager.

This position requires an individual who is a self-starter and can work with minimal supervision and possess effective organizational, communication and interpersonal skills.

· Coordinates and supervises trades staff and vendor services that provide repairs and maintenance of equipment, building systems, and refurbishment, as required.

· Coordinating visitors and registering guests in accordance with Global Security policies and procedures.

· Coordinates the building preventive maintenance program, assists with maintaining work records including schedules, receipts, safety & compliance reports, and maintenance logs.

· Provides weekly and/or monthly facility and key performance indicator status reports.

· Coordinates maintenance work with departments/divisions to minimize impact on building operations.

· Responds to and resolves emergency work requests regarding malfunctioning equipment related to but not limited to plumbing, HVAC, electrical, mechanical, and structural in assigned facility.

· Assists with monitoring contract services to ensure quality standards are met and contract compliance.

· Assists EHS with the coordinating, and implementing of emergency response.

· Assists with the management of the Computer Maintenance Management Systems (CMMS) system, including receiving work requests, assessing existing conditions, assigning resources, entering system data, and providing overall system administration.

· Coordinating building access and running requested security reports as needed.

· Asset tracking and management

· Coordinating incoming material deliveries with Warehouse staff

· Drop Shipment Transaction and Business Invoicing

· Directing Transportation personnel

· Other duties as assigned by management