What are the responsibilities and job description for the Bookkeeper/Administrative Assistant position at Ironside IT Partners?
Bookkeeper/Administrative Assistant
Ironside IT Partners
Hybrid- You will likely need to able to be in the office once a week for mail pickup and/or meetings, though you can do the bulk of work at home if you prefer. The office is in Turnersville, NJ or Cherry Hill, NJ.
Employment Type: Part-Time (Approximately 20 Hours/Week) with Opportunity for Full-Time Growth
Help Keep a Growing Business Running Smoothly
Ironside IT Partners is a growing Managed IT Services and Cybersecurity company serving businesses throughout South Jersey.
We're looking for someone who genuinely enjoys organization, bookkeeping, and keeping the details under control.
Are you the person who notices when numbers don't quite add up?
Do you enjoy balancing accounts, organizing files, creating spreadsheets, and checking things off your list?
Do you take pride in accuracy and making sure things are done correctly the first time?
If so, we'd love to meet you.
This isn't just an administrative position—it's an opportunity to become a trusted member of a growing company where your work directly contributes to our success.
About the Role
As our Bookkeeper/Administrative Assistant you'll help ensure the financial and administrative side of our business operates smoothly every day.
You'll work closely with the President and Business Operations Coordinator to keep our books current, invoices accurate, vendors paid, records organized, and administrative work running efficiently.
You'll become someone the entire company depends on because you make sure the important details never get overlooked.
What You'll Do
Bookkeeping & Financial Administration
- Maintain QuickBooks Online
- Process accounts payable and accounts receivable
- Generate monthly recurring invoices
- Prepare labor invoices
- Apply customer payments
- Reconcile bank and credit card accounts
- Review ConnectBooster payments
- Assist with monthly financial reporting
- Help prepare sales tax information
- Maintain organized financial records
Purchasing & Vendor Coordination
- Order hardware and software
- Coordinate purchases through vendors such as Microsoft, Pax8, Dell, Lenovo, and others
- Receive inventory shipments
- Track equipment orders
- Process returns and warranty replacements
- Verify invoices against purchase orders
Administrative Support
- Answer administrative phone calls and emails
- Maintain digital filing systems
- Schedule meetings
- Organize client records
- Prepare documents for signature
- Assist with proposals and paperwork
- Convert approved quotes into purchasing and administrative workflows
Contract Administration
- Process client contract updates
- Update recurring billing information
- Process Microsoft 365 licensing changes
- Maintain contract records
- Ensure billing matches client agreements
We're Looking for Someone Who...
- Loves organization and attention to detail
- Enjoys bookkeeping and administrative work
- Is dependable and follows through on commitments
- Takes pride in producing accurate work
- Can manage recurring deadlines
- Communicates professionally with clients and vendors
- Maintains confidentiality
- Likes creating order and structure
Technology experience is helpful, but your attitude, reliability, and attention to detail are even more important.
Preferred Qualifications
- Experience with QuickBooks Online
- Bookkeeping or accounting experience
- Administrative assistant or office management experience
- Strong Microsoft Office skills (especially Excel)
- Excellent organizational skills
- Experience with recurring billing
- Experience working in a professional office environment
Bonus Points For
- Experience with ConnectBooster
- Experience with Autotask or another PSA platform
- Experience working for a Managed Services Provider (MSP)
- Familiarity with Microsoft 365 licensing
Why Join Ironside?
We're building more than an IT company—we're building a place where great people can build meaningful careers.
You'll be trusted with real responsibility, supported by leadership, and given opportunities to grow as the company grows.
Potential future career paths include:
- Senior Administrative Assistant
- Office Manager
- Accounting Manager
- Controller (with additional experience)
- Business Operations Coordinator
We believe in promoting from within whenever possible.
Our Core Values
Everything we do is guided by four core values:
Do the Right Thing
We choose integrity over convenience.
Take Ownership
We solve problems instead of assigning blame.
Moral Obligation
Our clients trust us with their businesses. We take that responsibility seriously.
Positive Relationships
We build lasting relationships through professionalism, kindness, and respect.
Compensation & Benefits
- Competitive hourly pay based on experience
- Professional development opportunities
- Opportunity for advancement as the company grows
- Friendly, supportive, team-oriented work environment
If This Sounds Like You...
If you love being organized, enjoy working with numbers, take pride in accuracy, and want to become an important part of a growing company, we'd love to hear from you.
Please submit your résumé along with a brief cover letter answering this question:
Tell us about a time you organized, improved, or brought order to something—at work or in your personal life—that you're particularly proud of.
Pay: $16.00 - $20.00 per hour
Ability to Commute:
- Turnersville, NJ 08012 (Required)
Work Location: Hybrid remote in Turnersville, NJ 08012
Salary : $16 - $20