What are the responsibilities and job description for the Executive Assistant position at IRG Realty Advisors?
Executive Assistant — Part-Time
Reports to: CFO/COO
Location: Richfield, Ohio
Schedule: Part-time, approximately 20 hours per week; schedule to be established
Position Summary
The Executive Assistant provides administrative and organizational support to the CFO/COO, helping to manage competing priorities, prepare for meetings, and keep commitments moving forward. This role requires sound judgment, discretion, attention to detail, and the ability to anticipate needs and work independently.
The ideal candidate is dependable, resourceful, and comfortable coordinating with executives, employees, and external business partners. Success in this position means keeping the CFO/COO organized, informed, and prepared while ensuring timely follow-through on day-to-day priorities.
What You’ll Do
- Manage a calendar, coordinate meetings, and resolve scheduling conflicts based on business priorities.
- Prepare meeting agendas, gather supporting materials, and ensure information is available in advance.
- Attend selected meetings, capture key decisions and action items, and coordinate follow-up.
- Maintain a clear list of outstanding requests, commitments, and deadlines; flag items requiring attention.
- Draft, proofread, and organize correspondence, presentations, reports, and other business materials.
- Coordinate travel arrangements, itineraries, reservations, and schedule changes.
- Prepare and submit expense reports and organize related documentation.
- Maintain organized electronic files and ensure important documents are easy to locate.
- Serve as a professional point of contact for internal and external stakeholders.
- Handle confidential business and personnel information with care and discretion.
- Assist with special projects, research, and administrative needs as assigned.
What You’ll Bring
- Prior experience supporting an executive or senior leader.
- Strong organizational skills and the ability to manage shifting priorities.
- Excellent written and verbal communication skills.
- Sound judgment and a high level of professionalism and discretion.
- Strong attention to detail and consistent follow-through.
- Proficiency with Microsoft Outlook, Word, Excel, PowerPoint, and Teams.
- Ability to learn new systems and use technology to improve efficiency.
- Confidence working independently and asking questions when priorities or expectations need clarification.
- Experience in commercial real estate, property management, finance, or a related business environment preferred.
Work Schedule
This is a part-time position with a regular schedule. The role requires reliable availability during agreed-upon business hours, with occasional flexibility for meetings, travel coordination, or time-sensitive business needs.
Employment Disclosures
- IRG Realty Advisors participates in E-Verify. For more information about E-Verify, please visit E-Verify.
- IRG RA provides equal employment opportunities. Discrimination of any type will not be tolerated. IRG RA is an Equal Opportunity/Affirmative Action employer.
- All qualified applicants will receive consideration for employment regardless of race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status, or any other characteristic protected by federal, state, or local law.
- In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), applicants who have a disability and would like to request an accommodation during the application process may email agreen@irgra.com.
- All offers of employment are contingent upon the successful completion of a background check and drug screening. These screenings will be conducted in accordance with applicable federal, state, and local laws and only after a conditional offer of employment has been made.