What are the responsibilities and job description for the Executive Administrative Assistant position at IQVIA?
Provides advanced administrative support for Senior Corporate Executives of IQVIA.
Essential Functions
IQVIA is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other status protected by applicable law. https://jobs.iqvia.com/eoe
IQVIA is committed to integrity in our hiring process and maintains a zero tolerance policy for candidate fraud. All information and credentials submitted in your application must be truthful and complete. Any false statements, misrepresentations, or material omissions during the recruitment process will result in immediate disqualification of your application, or termination of employment if discovered later, in accordance with applicable law. We appreciate your honesty and professionalism.
The potential base pay range for this role, when annualized, is $52,000.00 - $130,000.00. The actual base pay offered may vary based on a number of factors including job-related qualifications such as knowledge, skills, education, and experience; location; and/or schedule (full or part-time). Dependent on the position offered, incentive plans, bonuses, and/or other forms of compensation may be offered, in addition to a range of health and welfare and/or other benefits.
Essential Functions
- Schedules meetings and conference calls, domestic and international, with sensitivity and awareness of the urgency of scheduling. Schedules domestic and international travel and coordinate logistics for on and off-site meetings and events.
- Provides administrative leadership to the administrative team and works with employees, customers and business associates at all levels.
- Screens visitors and pre-screens and routes telephone calls, locating executives and/or taking messages as appropriate.
- Maintains administrative processes and filing systems.
- Drafts responses under own signature when appropriate.
- Sets priorities and procedures and may delegate to others.
- Maintains standards of strict confidentiality with respect to all matters and documents.
- Handles internal and external executive calendar and executive’s time management.
- Performs various personal services including making reservations and scheduling.
- May investigate or fact-find to prepare the executive for internal activities, public events, speaking engagements or similar affairs.
- High School Diploma or equivalent Required
- Advanced administrative training with a minimum of five (5) years prior related experience Required
- Solid PC skills, including an advanced/expert competency level in Microsoft Outlook, word processing, spreadsheet and database management software.
- Exceptionally strong organizational and time management skills.
- Excellent follow-through and ability to execute reminders without being intrusive.
- Consistently displays outstanding judgment, professionalism, diplomacy and discretion.
- Commitment to high standards of excellence regardless of the deadline pressures.
- Flexibility to adjust to constantly changing demands and priorities.
- Team player.
- Savvy at communicating effectively with company executives, employees, vendors and customers at all levels.
- Ability to proactively identify complex problems and needs and develop solutions/recommendations to solve problems.
IQVIA is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other status protected by applicable law. https://jobs.iqvia.com/eoe
IQVIA is committed to integrity in our hiring process and maintains a zero tolerance policy for candidate fraud. All information and credentials submitted in your application must be truthful and complete. Any false statements, misrepresentations, or material omissions during the recruitment process will result in immediate disqualification of your application, or termination of employment if discovered later, in accordance with applicable law. We appreciate your honesty and professionalism.
The potential base pay range for this role, when annualized, is $52,000.00 - $130,000.00. The actual base pay offered may vary based on a number of factors including job-related qualifications such as knowledge, skills, education, and experience; location; and/or schedule (full or part-time). Dependent on the position offered, incentive plans, bonuses, and/or other forms of compensation may be offered, in addition to a range of health and welfare and/or other benefits.
Salary : $52,000 - $130,000