Marketing & Events Administrative Assistant

SUMMARY:

This position provides administrative, organizational, and hands-on support for Marketing and Special Events for all brands within the facility.

DUTIES & RESPONSIBILITIES:

• Ownership of 2 social media brand accounts (iPlay America & District 933) across 6 social platforms (Facebook, Instagram, Twitter, LinkedIn, TikTok, YouTube). May be assigned to assist with other social brand accounts as needed (The Bistro, Topgolf Swing Suite, Capitale Kitchen & Bar, Warehouse 100 or others that may develop at a later date).
• Monitors and replies to all reviews on all platforms, including Google, social media, TripAdvisor, Yelp and others.
• Promotional Recaps & Reporting
• Works with COO to continuously monitor and update the monthly and yearly Promotional Outline for all brands.
• Local Sponsorship management, review, sort, and fulfill approved incoming requests.
• Donation management, fulfilling requests and filing.
• Management of all in-house TV screens, projectors, and billboards. Review and create approved schedules with the COO, responsible for ensuring compliance across all departments.
• Responsible for ordering print brochures, signage, posters, and other print materials needed.
• Monthly club database management including updating database, segmented lists, signups, master lists, past party bookings, corporate leads
• Raffle Prizes / fulfilling marketing trade as needed
• Assists COO with planning special events, responsible for event set ups and execution (in park events, such as Appreciation Nights, Kids Club Events, Seasonal/Holiday Events, etc.)
• Assists with the planning and execution of Warehouse 100 / Event Center @ IPA branded events (such as Coffee Festival, Sports Card Convention, and others as developed).
• Attends other onsite and offsite events as assigned.
• Manage in park signage updates and schedules.
• Creates and submits creative forms for new and updated marketing needs.
• Photobooth Management; ensuring it’s in place for all appropriate events, pulling and uploading all email submissions after each event.
• Manage hours for all brands on websites, third party listings (Google, Apple, Yelp, TripAdvisor, Facebook)
• Ensures all events and promotions are submitted to the Marketing agency and added to the correct website.
• Cross referencing marketing updates with the website to ensure accuracy
• Manage inventory of promotional items
• Assist COO with coordinating one-off holiday advertising for peak holidays.
• Update and manage seasonal reporting, gift cards, summer season pass, winter season pass, etc.
• Manage approved Groupon offers, ensuring Groupon’s are posted at the correct times, valid dates are accurate, and changes are implemented as planned seasonally.
• Raffle Prizes / fulfilling marketing trade as needed
• Other duties as assigned.

This position’s base schedule is Monday through Friday, 9AM-6PM, except for weeks in which there are assigned events, which will require nights and/or weekends depending on the event date.

Pay: $55,000.00 - $60,000.00 per year

Experience:

• Marketing: 3 years (Required)
• Administrative : 3 years (Required)
• Special Events: 3 years (Required)
• Social Media Marketing: 3 years (Required)

Ability to Commute:

• Freehold, NJ 07728 (Required)

Work Location: In person

Salary : $55,000 - $60,000