Office Assistant/Bookkeeper

Job Description: Harrison County Office Assistant /Assistant Bookkeeper

RESPONSIBILITIES

Customer Service/Office Duties:

· Assists clients by phone, email, or walk-in.

· Maintain a positive working relationship with staff and clients in the county.

· Assists staff and specialists with program execution and day-to-day office function.

· May maintain high level of marketing and visibility for all programs including websites and social media channels.

· Oversee equipment and office supplies and inventory balances.

· Continually develop and enhance skills and learn current professional standards.

Bookkeeping/Data Management:

· Assist with managing 4-H related databases (4-H Online, Fair Entry, MyData).

· Manages confidential volunteer records and background screenings as required in risk management policies, leading to compliance.

· Understands General Accounting Practices and follows Fiscal Policy and Procedures.

· Initiates all accounting transactions.

o Write receipts in appropriate receipt book for money received.

o Make change for clients.

o Prepare documentation and deposit funds received.

o Receive and process payables/expenditures; and ensure checks mailed.

· Follow all financial retention policies for grants, revenue, expenditures, receivables and other required reports, including the internal control procedures.

Council:

· Attend and help with tasks as needed at the County Fair.

· Manages obtaining signatures by treasurer/designee; ensures checks and all financial documents are timely distributed to ensure documentation is audit ready.

· Provides monthly reports to staff, council treasurer and council members.

· Other duties as assigned.

QUALIFICATIONS

· High school degree or equivalent

· Bookkeeping or accounting experience

· Excellent customer services skills with strong written and oral communication skills

· Computer, organizational, detail oriented, and problem-solving skills

PREFERRED QUALIFICATIONS

· Associate or bachelor’s degree or two years of office management experience

· Professional office experience and Bookkeeping experience

BENEFITS

· Wage, funded by county funds, commensurate with experience and education

· On-going in-service training related to job responsibilities

· Employer’s share of Social Security, IPERS and Medicare

Sick leave and Annual leave (vacation)

Health Insurance available

SUPERVISOR: County Director and Extension Council

This institution is an equal opportunity provider. For the full non-discrimination statement or accommodation inquires, go to www.extension.iastate.edu/legal

Job Type: Full-time

Pay: $17.00 - $21.00 per hour

Benefits:

• Flexible spending account
• Health insurance
• Paid time off
• Professional development assistance

Work Location: In person

Salary : $17 - $21