What are the responsibilities and job description for the Senior Project Manager, Ward 4 - Contractor position at IONA Senior Services?
SUMMARY:
Under the direction of the Community Programs Director, the Senior Project Manager Ward 4 serves as the DACL Project Manager and provides direct support to the Community Programs Director, who serves as the DACL Project Director. The Senior Project Manager is responsible for ensuring Iona’s Ward 4 DACL grant-funded programs follow grant requirements, meet grant objectives, and remain within budget. The Senior Project Manager coordinates goals and objectives in-line with Iona’s strategic plan and DACL service standards, ensures adequate progress is made towards their completion, and evaluates outputs and outcomes to provide recommendations for improvement. The Senior Project Manager is responsible for budget management and oversight of Iona’s DACL programs, including supporting the annual budget development process. The Senior Project Manager provides management and oversight of Iona’s Ward 4 community dining sites which are responsible for providing programs and services to engage and educate older adults. Additionally, the Senior Project Manager is responsible for the timely submission of monthly invoices and liaises with appropriate DACL staff in partnership with Iona staff. This contract runs through September 30, 2026.
RESPONSIBILITIES:
Congregate Dining Oversight
- Develop and implement training for site staff and volunteers and collaborate with the nutrition team to arrange for food handlers’ certification, CPR and first aid training.
- Provide supervision to Ward 4 Nutrition Program Manager, Ward 4 Social Services Coordinator, and Ward 4 Activities and Outreach Manager
- Provide general oversight of programs to include collaborating with teams to implement recreation, health promotion, counseling, information and referral, individual socialization and outreach activities.
- Ensure intakes and nutrition screening forms are up to date, and in compliance with Department of Aging and Community Living (DACL) grant standards, and evaluation of the programs.
- Provide additional support for community dining sites during special events or other situations requiring additional support.
- Engage with community stakeholders on a regular basis
Data and Reporting
- Oversee DACL participant and program data, including intakes, units, and participant surveys, ensuring all data requirements are completed accurately and on time.
- Complete monthly reports, as well as quarterly missing data reports, and ad-hoc reports as requested by the Community Programs Director, Iona’s CEO, Development Team or DACL.
- Develop data dashboard to track grant objectives and present progress to all staff.
- Ensure organization-wide compliance with all DACL Grant Policy Manual requirements by working with finance, administration, and program staff.
Program Management and Leadership
- Monitor grant budgets and assist with DACL budget creation, revisions, monitoring, accountability, and monthly invoicing requirements.
- Actively provide updates on DACL policy changes to Iona staff.
- Coordinate with program managers, finance, and administrative staff to develop standard operating procedures related to DACL grant guidelines.
- Create and monitor Iona’s annual DACL Project Plan to ensure all grant requirements are met for the Lead Agency Ward 4, Non-Lead Agency, ALZ Initiative, and Congress Heights DACL grants.
- Monitor DACL’s annual schedule and guide staff attending DACL functions.
- Facilitate communication between Iona staff and DACL grant monitors, serving as the primary liaison to ensure effective collaboration.
REQUIREMENTS:
- Bachelor’s Degree required
- 2 years of experience working in aging services, community-based services, or non-profit management.
- Supervisory and management experience required.
- Superior quantitative reasoning, data analysis, and program evaluation skills.
- Strong organizational capabilities with ability to manage multiple projects simultaneously.
- Excellent communication skills and the ability to work with a diverse staff, from directors to direct service staff.
- Advanced computer skills required; experience with Excel, Access, and/or similar programs preferred.
- Contractor is responsible for all applicable taxes and maintaining appropriate insurance coverage.
Salary : $56