Purchasing Coordinator

DUTIES AND RESPONSIBILITIES:

· Create, update, and maintain purchase orders within the ERP system.

· Follow up with suppliers to confirm order receipt, ship dates, and delivery status.

· Track open orders and proactively communicate delays or issues to the team.

· Ensure all pricing, quantities, and lead times are accurately recorded.

· Collect and organize supplier documentation (COAs, specs, invoices, certifications, etc.).

· Maintain accurate digital and physical records for audits and compliance.

· Assist with vendor onboarding by gathering required forms and documentation.

· Support data entry and system updates to keep purchasing information current.

· Flag any potential shortages to purchasing or planning teams.

QUALIFICATIONS:

· Ability to effectively communicate with people at all levels and from various

· backgrounds.

· 1 year of administrative, purchasing, or supply chain experience preferred; entry-level candidates with strong organizational skills are encouraged to apply.

· Strong attention to detail and accuracy in data entry.

· Ability to manage multiple tasks and deadlines in a fast-paced environment.

· Proficient in Microsoft Excel and general computer applications; experience with ERP systems is a plus.

· Excellent written and verbal communication skills.

· Self-motivated with a willingness to learn and take on additional responsibilities.

COMPETENCIES:

· Problem Solving--Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics.

· Oral Communication--Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings.

· Teamwork--Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports everyone's efforts to succeed.

· Delegation--Delegates work assignments; Matches the responsibility to the person; Gives authority to work independently; Sets expectations and monitors delegated activities; Provides recognition for results.

· Diversity--Demonstrates knowledge of EEO policy; Shows respect and sensitivity for cultural differences; Educates others on the value of diversity; Promotes a harassment-free environment; Builds a diverse workforce.

· Planning/Organizing-Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives; Organizes or schedules work.

· Quality-Demonstrates accuracy and thoroughness; Looks for ways to improve and completes work in timely manner.

PHYSICAL DEMANDS AND WORK ENVIRONMENT:

· Continually required to sit, stand, walk

· Continually required to utilize hand and finger dexterity

· Occasionally required to climb, balance, bend, stoop, kneel or crawl

· Continually required to talk or hear

· Frequently required to lift/push/carry items 25 pounds to 50 pounds