Accounts Payable

Position Summary: Compute, classify, verify and record numerical data to keep accounts payable records complete and accurate.

This position contributes to furthering our reputation in the industry and the community of effectively delivering products and services to our customers and to your coworkers with integrity. A non-negotiable requirement of working for our Company is maintaining, modeling and acting in accordance with the Core Values of Phoenix Formulations:  

• Internal and External Customer Service with a laser focus
• Honesty and Integrity
• Personal Accountability
• Work smart, work hard
• Making the lives we touch better today than yesterday
• Creating wealth through profits and growth

Essential Functions and Responsibilities to ensure the quality and safety of the product will include, but not be limited to:

• Review all invoices for order forms or appropriate documentation and approval prior to payment, match them to packing slips, and record the necessary information.
• Process 3-way P.O. matching invoices.
• Match invoices to checks, obtain all signatures for checks and distribute checks accordingly.
• Keep 1099 records accurately and up to date.
• Set vendors up in the system and respond to all vendor inquiries.
• Reconcile vendor statements, research and correct discrepancies.
• Assist in month end closing.
• Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices.
• Check figures, postings, and documents for correct entry, mathematical accuracy, and proper codes and reconcile or note and report discrepancies found in records.
• Classify, record, and summarize numerical and financial data to compile and keep financial records, using journals and ledgers or computers.
• Comply with federal, state, and company policies, procedures, and regulations.
• Code documents according to company procedures.
• Access computerized financial information to answer general questions as well as those related to specific accounts.
• Perform general office duties such as filing, answering telephones, and handling routine correspondence.
• Calculate and prepare checks for utilities, taxes, and other payments.
• Perform duties safely and to report unsafe conditions or actions.
• Provide information or indication of problems to Management or Quality Assurance.
• Reports to work regularly and on time.
• Assists with other projects and in other duties as needed and directed.

 Minimum Qualifications:

• 2-4 years of Accounts Payable experience preferred.
• High school diploma or equivalent required, college courses in accounting preferred
• Mathematical Skills – Accuracy with arithmetic, subtraction, multiplication, division, and decimals.
• Language Skills – Excellent verbal and written communication skills in English.
• Computer Skills – Must be proficient with 10-key by touch, Microsoft Office: Excel and Word, and other business-related software.

Preferred Knowledge, Skills, and Abilities:

• Skilled in monitoring, time management, following through, and relationship building.
• Ability to multitask and maintain composure and accuracy while interacting with vendors and employees in a professional manner
• Ability to work under pressure and meet tight deadlines, especially in a fast-paced environment.
• Knowledge of clerical and administrative procedures, data entry.
• Demonstrate attention to detail, orientation to quality, deductive reasoning, problem sensitivity, social perception, and customer service.

We Offer: Medical, Dental, Vision, Life, 401K, Paid Holidays, Paid Vacation, Paid Sick Leave, and more!

Disclaimer: This job description is only a summary of the typical functions of the job, not an exhaustive or comprehensive list of all possible job responsibilities, tasks, and duties. The responsibilities, tasks, and duties of the job holder might differ from those outlined in this job description and other duties, as assigned, may be part of the job.  Employments offers are contingent on successful completion of a drug screen and background check.  We are an EEO employer.

We look forward to hearing from you!