What are the responsibilities and job description for the Tournament Coordinator position at Invited?
Job Description
Ready to join a dynamic company in the hospitality and service industry where people help drive the success of the business? Since its inception in 1957, Invited has operated with the central purpose of building relationships and enriching the lives of our members, guests and more than 17,000 employees. We are the largest owner and operator of private clubs nationwide, with 130 country clubs, city clubs, and athletic clubs. Our Clubs offer first-class amenities, including championship golf courses, modern workspaces, handcrafted cuisine, resort-style pools, state-of-the-art racquet facilities, fitness centers, and much more. Come be a part of this incredible and inclusive team at Invited !
Job Summary
The Golf Tournament Coordinator is responsible for planning, organizing, and executing golf tournaments and events at the club. This role involves working closely with members, guests, vendors, and staff to manage all aspects of tournaments, from initial concept to final execution. The Coordinator oversees event logistics, including registration, pairings, scoring, and award ceremonies, while maintaining excellent communication and a high level of customer service.
Reporting Structure
About You
We believe in taking care of our team, and our Total Rewards package reflects that commitment. Your actual base pay will be determined by your skills, experience, education, location, and—if you're in a non-exempt role—hours worked. While not all roles at Invited are full-time, those full-time team members have access to a comprehensive benefits package that includes:
Have more questions? Check out our Invited Jobs website for more details about ClubLife, the Employee Experience, Company Benefits, and Our Culture. Be a part of our Social Networks: LinkedIn Instagram Twitter Facebook
Invited is an Equal Employment Opportunity Employer
The job posting outlines the general requirements for this position and is not a comprehensive list of duties, responsibilities, or requirements. Additional duties not mentioned here may be assigned as needed to ensure the smooth operation of the Club.
Ready to join a dynamic company in the hospitality and service industry where people help drive the success of the business? Since its inception in 1957, Invited has operated with the central purpose of building relationships and enriching the lives of our members, guests and more than 17,000 employees. We are the largest owner and operator of private clubs nationwide, with 130 country clubs, city clubs, and athletic clubs. Our Clubs offer first-class amenities, including championship golf courses, modern workspaces, handcrafted cuisine, resort-style pools, state-of-the-art racquet facilities, fitness centers, and much more. Come be a part of this incredible and inclusive team at Invited !
Job Summary
The Golf Tournament Coordinator is responsible for planning, organizing, and executing golf tournaments and events at the club. This role involves working closely with members, guests, vendors, and staff to manage all aspects of tournaments, from initial concept to final execution. The Coordinator oversees event logistics, including registration, pairings, scoring, and award ceremonies, while maintaining excellent communication and a high level of customer service.
Reporting Structure
- Reports directly to the Head Golf Professional
- Oversee the planning of golf tournaments, including member tournaments, charity events, and corporate outings.
- Develop detailed event timelines, making sure to cover all operational aspects such as registration and staffing.
- Communicate with tournament participants and ensure they are informed of event schedules, rules, and special instructions.
- Work with the Head Golf Professional/Director of Golf to create tournament formats, pairings, and scorekeeping systems.
- Serve as the primary point of contact for tournament participants, addressing questions, concerns, and special requests.
- Ensure a high level of member/guest satisfaction throughout the event, fostering positive relationships.
- Collaborate with the marketing team to promote tournaments and events through newsletters, social media, and other channels.
- Assist in creating promotional materials such as flyers, email announcements, and event brochures.
- Oversee post-event clean-up and inventory management.
- Conduct post-event reviews to identify areas of improvement for future tournaments.
- Compile and distribute tournament results and reports to participants and club leadership.
- Coordinate with outside vendors for tournament services, including catering, trophies, signage, and entertainment.
- Work closely with the golf operations team, club staff, and grounds maintenance to ensure a successful event.
- Create and manage tournament budgets, including tracking revenue, expenses, and participant fees.
- Ensure all invoices are processed accurately and in a timely manner.
- Due to the dynamic nature of the club, employees are expected to assist others as needed and take on additional tasks as assigned by management.
- Follow all company, club, and department policies, procedures, and instructions.
- Maintain a high level of professionalism and a commitment to excellence in interactions with members, colleagues, and staff.
- Follow safe working practices, ensuring compliance with safety guidelines and encouraging others to do the same.
- Take the initiative in personal and professional growth and maintain any required certifications relevant to your role.
- Address and resolve challenges using available resources, working with regional and corporate teams to support club operations.
- Attend daily briefings and actively engage in required activities to stay informed and contribute to the team’s success.
About You
- High school diploma or equivalent.
- A minimum of 2 years of experience in event coordination within a golf or country club setting.
- Bachelor’s degree in Sports Management, Event Planning, Hospitality, or a related field.
- Ability to manage multiple events and deadlines simultaneously.
- Ability to negotiate contracts and manage vendor relationships.
- Proficient in Microsoft Office, golf tournament software, and social media platforms.
- Ability to maintain confidentiality of proprietary company information and sensitive employee matters, except as expressly authorized.
- Primarily outdoors with frequent exposure to extreme hot or cold temperatures and humidity.
- Sitting, standing, walking, climbing/ladders, squatting/kneeling, reaching, grasping, pushing/pulling, twisting/bending, lifting/carrying up to 100 lbs., talking, hearing, and seeing.
- Golf Clubs & Bag 40 - 50 lbs.
- Merchandise 5 - 30 lbs.
- Computer 25 lbs.
- Adherence to attendance requirements as outlined in the weekly schedule.
- Flexibility to work additional hours as needed to meet position deadlines. Availability to work on weekends and/or holidays as required.
We believe in taking care of our team, and our Total Rewards package reflects that commitment. Your actual base pay will be determined by your skills, experience, education, location, and—if you're in a non-exempt role—hours worked. While not all roles at Invited are full-time, those full-time team members have access to a comprehensive benefits package that includes:
- Medical, dental, and vision coverage
- Life insurance
- Short-term and long-term disability insurance
- 401(k) retirement savings plan
- Generous paid time off and leave programs (time off as required by applicable law is also provided for part time team members)
Have more questions? Check out our Invited Jobs website for more details about ClubLife, the Employee Experience, Company Benefits, and Our Culture. Be a part of our Social Networks: LinkedIn Instagram Twitter Facebook
Invited is an Equal Employment Opportunity Employer
The job posting outlines the general requirements for this position and is not a comprehensive list of duties, responsibilities, or requirements. Additional duties not mentioned here may be assigned as needed to ensure the smooth operation of the Club.