Human Resources Assistant

Job Title:- HR Coordinator/Talent Acquisition

Location:- New York, NY 10020 Hybrid

Duties: This role is hybrid requiring some days in the New York City office for training, to support in-person interviews, and attend meetings as requested. The hours of work are 8:45am – 5:15pm, with flexibility needed to support scheduled interviews or attend meetings.

Job Descriptions

This position will provide general administrative support to the Talent Acquisition team, including requisition creation, coordinating interview scheduling, candidate correspondence and other administrative tasks related to recruitment. To succeed in this role, you will need to be detail oriented, proactive, be an excellent communicator with internal and external clients of all levels and possess strong time management skills to prioritize multiple tasks in fast paced environment.

Some of your key responsibilities include:

• Support the business by creating requisitions, as needed, in our applicant tracking system.
• Manage the logistics associated with handling candidate interviews, including scheduling, confirmation phone calls, in-person greeting of candidates. This includes, but is not limited to, preparing copies of candidate resumes and relevant interview documentation as well greeting candidates and ensuring smooth interviews and hand-offs with interviewers, whether in person or virtual.
• Provide timely correspondence to internal and external candidates advising on status.
• Manage timely communication with recruits and interview teams regarding status of requests.
• Work closely with Talent Acquisition Partners and Specialists to understand the recruitment process and Human Resources department as a whole.

Skills:

• 3-5 years of experience in a large corporation working within HR/recruiting Relevant work experience or equivalent certification.
• Strong relationship management and interpersonal skills with the ability to successfully. collaborate with colleagues.
• Demonstrated customer focus and strong action orientation.
• Experience managing and coordinating calendars in different time zones.
• Possess a high degree of confidence; be able to instill confidence in others.
• Ability to think independently and creatively and take ownership of critical issues.
• Excellent time management and organizational skills with a strong attention to detail.
• Ability to persevere and deliver results under challenging circumstances.
• Strong communication skills, both verbal and written.
• Proficiency with technology: HR Systems (applicant tracking system), Microsoft Office Suite; Video conferencing platforms (WebEx, Teams, and/or Zoom).