Administrative Assistant/Receptionist

Description

Larson Intrua Financial is seeking an Administrative Assistant, in the Houston, TX, office where you will play a crucial role in ensuring the smooth operation of our office. You will support our team with a variety of administrative tasks, fostering an organized and efficient work environment. Your attention to detail and proactive approach will be key in contributing to our success.

Job Responsibilities

• Manage and organize daily schedules, appointments, and meetings for executives or team members.
• Prepare and edit correspondence, reports, and presentations.
• Coordinate travel arrangements, including flight bookings, hotel accommodations, and itineraries.
• Maintain filing systems, both electronic and physical, ensuring easy retrieval of documents.
• Answer direct phone calls, take messages and handle inquiries.
• Assist in the preparation of regularly scheduled reports.
• Order and manage office supplies inventory, ensuring stock levels are maintained.
• Provide general support to visitors and handle incoming and outgoing mail.
• Conduct research and compile data for reports and presentations.
• Assist in planning and organizing company events and meetings.
• Maintain contact lists and databases, ensuring information is up to date.
• Handle sensitive information with confidentiality and discretion.
• Support other departments as needed with administrative tasks and projects.

Requirements

• High school diploma or equivalent; associate degree or certification in office administration is a plus.
• Proven experience as an administrative assistant or in a similar role.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills.
• Strong organizational and time management skills.
• Ability to prioritize tasks and manage multiple projects simultaneously.
• Attention to detail and problem-solving skills.
• Basic knowledge of office equipment, such as printers and scanners.
• Ability to maintain confidentiality of sensitive information.
• Strong interpersonal skills and ability to work collaboratively with team members.
• Flexibility and adaptability in a fast-paced work environment.
• Familiarity with office management procedures and basic accounting principles is a plus.

Larson offers a generous employee benefits & perks package:

• Profit Sharing Bonus Program
• 401(k) Employer Match up to 4%
• Medical Insurance (HDHP HSA plans are 100% paid for the employee)
• ER PD Telehealth
• Dental Insurance
• Vision Insurance
• ER PD Life, Disability & EAP Insurance
• Supplemental Insurance
• Paid time Off (112 hours after 90 days)
• Holiday Pay (12 Holidays)
• Training & Education
• ER Events, Awards, Activities