What are the responsibilities and job description for the Accounts Payable Clerk position at Intrepid Control Systems?
Description
About the Role
Intrepid Control Systems is looking for a detail-oriented Accounts Payable Clerk to join our team. In this role, you’ll manage daily AP operations, work closely with vendors and internal teams, and ensure that payments and financial records are accurate, timely, and compliant. This position is a great opportunity for someone who enjoys working with numbers, problem-solving, and contributing to a collaborative team environment.
Requirements
Essential Job Functions:
About the Role
Intrepid Control Systems is looking for a detail-oriented Accounts Payable Clerk to join our team. In this role, you’ll manage daily AP operations, work closely with vendors and internal teams, and ensure that payments and financial records are accurate, timely, and compliant. This position is a great opportunity for someone who enjoys working with numbers, problem-solving, and contributing to a collaborative team environment.
Requirements
Essential Job Functions:
- Accounts for the receipt of goods and services completed before entering bills.
- Verbally verifies new vendor bank details prior to payment.
- Coordinates and ensures the accuracy of wire payments.
- Prints checks for payment runs.
- Ensures vendor balances match AP with 100% accuracy.
- Assists with recording and coordinating wire payments for international office support funds and salaries.
- Coordinates international office information monthly, quarterly, and annually.
- Credit card bookkeeping of assigned cardholders.
- Responsible for assigned AP portions of the biweekly budgets.
- Responsible for ensuring vendor W-9s and corporate filing status are noted correctly for annual 1099 report preparation and filing.
- Responsible for maintaining electronic files in an organized and accessible manner, such as updating current information, filing historical documents on a regular basis, and creating new filing systems as needed.
- Communicates current needs to the immediate team and other departments.
- Strong attention to detail and accuracy.
- Problem-solving and organizational skills.
- Clear communication, both written and verbal.
- Ability to work well with vendors and internal teams.
- Proficiency in Microsoft Office (Excel, Word) and Google Workspace.
- Comfortable learning and working within accounting systems.
- Associate’s degree in Accounting, Finance, or Business preferred.
- 1–2 years of accounts payable, bookkeeping, or data entry experience.
- Knowledge of basic accounting principles.
- Hands-on experience with spreadsheets or accounting software.
- Competitive salary based on experience.
- Medical, dental, and vision insurance.
- 401(k) with company contribution.
- Paid time off (vacation, sick, and holidays).
- Life and disability insurance.
- Employee perks include company events and ticket programs.