What are the responsibilities and job description for the Administrative Specialist position at Interstates?
Take Charge of Your Career at Interstates
At Interstates, we don't just show up to work, we show up for each other. From our headquarters in Iowa to job sites across the country, we're doing award-winning electrical, controls, automation, and OT work that powers industrial facilities for clients here in the U.S. and around the world. Whether you're bending conduit, wiring panels, writing code, supporting projects, or helping things run behind the scenes, you'll be part of a crew that works hard, shares laughs, and takes pride in doing quality work. We believe in building strong teams, doing the right thing, and making a difference in the communities where we live. If you want to grow and do meaningful work, you'll feel at home here.
At Interstates, operational excellence starts with strong support behind the scenes. We're looking for an organized, proactive, and detail-oriented Administrative Specialist to support our Operational Excellence team.
In this role, you'll help keep schedules, meetings, projects, and communications running smoothly so teams can stay focused on delivering meaningful results. This position is ideal for someone who enjoys creating order, anticipating needs, and helping others succeed through strong coordination and follow-through.
What You'll Do
As an Administrative Specialist, you'll play a key role in supporting leaders and teams by:
- Managing calendars and schedules, including coordinating meetings, preparing agendas, and ensuring the right materials are ready in advance
- Supporting meetings and events through note-taking, tracking action items, coordinating logistics, and following up on next steps
- Creating and formatting presentations, reports, and professional documents for leadership and team initiatives
- Coordinating travel arrangements and expense reporting, including flights, hotels, conference registrations, and reimbursements
- Assisting with projects and departmental initiatives to help priorities stay organized and on track
- Supporting communication efforts by proofreading documents, monitoring inboxes when needed, and helping information flow clearly and efficiently
- Anticipating needs proactively to ensure meetings, events, and projects are prepared ahead of time
- Helping maintain organization and continuity across multiple priorities in a fast-paced environment
What Success Looks Like
You'll thrive in this role when:
- Meetings, events, and projects are organized and prepared in advance
- Leaders and team members can rely on you to stay ahead of needs and follow through on details
- Action items and deliverables are tracked accurately and completed on time
- Presentations, communications, and documents are polished, professional, and accurate
- Travel coordination, expenses, and logistics are handled efficiently and smoothly
- Teams experience consistent, dependable support that helps work move forward effectively
What We're Looking For
Experience: 2 years in an administrative, executive assistant, or office support role
Skills: Strong organization, attention to detail, and proficiency in Microsoft Office Suite of tools
Communication: Professional written and verbal communication, with the ability to proofread, draft, and correspond on behalf of leaders
Adaptability: Comfortable managing shifting priorities, handling multiple requests, and staying composed in a fast-paced environment
Work style: A collaborative approach with the ability to work independently, stay ahead of needs, and follow through on details
Location: This is an in-office position based in our Sioux Center, IA or Sioux Falls, SD office.
Travel: This role may require occasional travel based on business needs, up to 10%.
Benefits of Working at Interstates
- 401(k) Retirement Plan Company Match
- Health, Dental, and Vision Insurance Benefits
- Paid Time Off & Holiday Pay
- Bonus Incentives
- Family- and safety-focused culture
- Company-sponsored holiday events, team celebrations, and community outreach volunteer time
- Advancement opportunities that support long-term career goals
- Career coaching and ongoing development support
Why Join Interstates?
At Interstates, we succeed as a team. You'll be part of a supportive environment where your contributions matter. We invest in our people, encourage growth, and value initiative. If you enjoy making things run smoothly behind the scenes while keeping leaders and teams on track, this is the role for you.
What You Should Know Before You Apply
Interstates may collect personal information as part of your job application, such as your contact details, work history, education, and any information you provide. This information is used only for recruitment, to evaluate your candidacy, and to meet legal requirements. For details about our privacy practices and your rights under the California Consumer Privacy Act (CCPA), please see our Privacy Policy. By applying, you acknowledge that you have reviewed this notice.
Interstates is an EEO provider and offers a drug-free workplace. Employment at Interstates is at-will and may be terminated at any time with or without notice or cause, except as otherwise provided by law.
Benefits:
Health Insurance, 401K Plan, Vacation & Paid Time Off