What are the responsibilities and job description for the Meetings Coordinator Intern (Paid) position at International Society for Stem Cell Research?
January – June 2027 Meetings Coordinator Intern (Paid)
Location: Evanston, IL (Hybrid)
About International Society for Stem Cell Research (ISSCR)
The International Society for Stem Cell Research (ISSCR) is a renowned international organization dedicated to advancing the field of stem cell research and its translation to clinical applications. With a global membership of scientists, clinicians, and industry professionals, ISSCR promotes collaboration, knowledge exchange, and ethical practices in the exciting field of stem cell research.
Job Summary
We are seeking a motivated and enthusiastic Meetings Coordinator Intern (Paid) to join our dynamic team at ISSCR. As the Meetings Coordinator Intern, you will assist the Meetings Team with the coordination, maintenance and organization of the sponsorship and exhibit fulfillment for ISSCR’s Annual Meeting. Specifically, help to communicate with exhibitors and sponsors regarding their outstanding items, task reminders, and collect/format descriptions/content. This internship offers an excellent opportunity for individuals interested in gaining practical experience in the fields of event and exhibit management while contributing to the advancement of stem cell research globally.
Responsibilities
- Track exhibitor and sponsor tasks, monitor upcoming deadlines, and send timely reminders to support completion of required deliverables.
- Collect exhibitor and sponsor content and coordinate distribution to internal departments, as well as format materials for the program book, online agenda, and mobile app.
- Review, format, and edit submitted content as needed for inclusion in the program book and related meeting materials.
- Assist the Program Coordinator with meeting-related coordination, software system support, and administrative tasks.
- Support the Director of Global Events with special projects as assigned.
Qualifications
- Interest in event and meeting management; prior professional experience in meetings or events is not required.
- Pursuing or recently completing a bachelor’s degree in meeting/event management, hospitality, communications, or a related field.
- Excellent written and verbal communication skills, including the ability to communicate professionally with an international community.
- Strong organizational skills, with the ability to manage multiple tasks, track details, and meet deadlines.
- Positive attitude, creativity, curiosity, and a willingness to learn, take on new challenges, and contribute to a highly collaborative environment.
- Available to work part-time for approximately 5 to 6 months during the first half of 2027; exact dates and hours will be determined upon hiring.
How to Apply
To apply for the Meetings Coordinator Intern position at ISSCR, please submit your resume, a statement of interest highlighting relevant experiences and why you feel you are the right fit for the role to ekowalczyk@isscr.org. Please use the subject line: "Application for Meetings Coordinator Intern - [Your Name]".
We thank all applicants for their interest; however, only those selected for an interview will be contacted.