Assistant Office Manager

Key Responsibilities

Administrative & Office Support

• Manage front‐office operations including phones, email, mail, visitor check‐ins, and general inquiries.

• Maintain organized digital and physical filing systems for production, purchasing, HR, and compliance documents.

• Prepare reports, correspondence, and internal communications as needed.

Production & Operations Support

• Support production scheduling by coordinating with supervisors and tracking job progress.

• Maintain accurate records for shipments, work orders, and production logs.

• Communicate order updates to customers and vendors.

Purchasing & Inventory Coordination

• Assist with ordering materials, supplies, and equipment for both office and production needs.

• Track purchase orders, delivery schedules, and vendor performance.

Finance & HR Assistance

• Process invoices, expense reports, and basic bookkeeping tasks.

• Support payroll preparation by collecting and verifying timekeeping data.

• Assist with onboarding new employees, maintaining personnel files, and coordinating training schedules.

Qualifications

• Previous experience in office administration preferred.

• Strong organizational and multitasking skills.

• Proficiency with Microsoft Office and familiarity with ADP payroll system (preferred).

• Excellent written and verbal communication skills.

• Ability to work independently and collaboratively.