Procurement and Administrative Coordinator

Procurement and Administrative Coordinator

Moorestown, NJ | In-office, Full-time role

Project Focus: Luxury Residential Interior Design

This is an exciting opportunity for a proactive professional who thrives in a fast-paced, design-focused setting and enjoys balancing procurement, administration, and client service. You'll play a vital role in supporting the design team, coordinating vendor relationships, managing project logistics, and ensuring every client interaction reflects the highest level of professionalism.

Position Overview: We are seeking a detail-oriented and highly organized Procurement & Administrative Assistant to support our client's growing luxury interior design studio. This role blends procurement, administrative support, and client service to ensure seamless day-to-day operations and exceptional client experiences.

The ideal candidate has a strong understanding of the design and furnishings industry, excellent communication skills, and thrives in a fast-paced, creative environment.

Key Responsibilities

Procurement & Vendor Management

• Request quotes and place orders for furnishings, materials, and finishes in accordance with project specifications and budgets
• Track purchases, lead times, and shipping logistics to ensure on-time deliveries and installations
• Build and maintain strong vendor relationships while negotiating favorable terms
• Manage and update procurement tracking within the Houzz invoicing system

Administrative Support

• Manage calendars, scheduling, and meeting coordination for the design team
• Assist with client onboarding, contracts, proposals, and related documentation
• Maintain and organize digital files, ensuring all project records are current and accurate
• Coordinate travel arrangements, showroom appointments, and general office operations

Client Service & Communication

• Serve as a professional and friendly point of contact for clients and vendors
• Respond promptly to client inquiries and provide updates on timelines, deliveries, and installations
• Proactively identify and resolve potential issues to manage client expectations
• Oversee follow-ups and provide regular project status updates
• Occasionally assist with on-site visits or installations as needed

Qualifications

• 2 years of experience in procurement, administration, or client services (interior design experience preferred)
• Proficiency in Microsoft Office and Google Workspace
• Familiarity with interior design products, vendors, and ordering processes
• Strong organizational and multitasking abilities
• Excellent written and verbal communication skills
• Self-starter with a proactive, solution-oriented mindset
• Ability to work both independently and collaboratively within a small team
• High level of attention to detail

For immediate review and consideration, contact: Tiffany Walsh - Tiffany@InteriorTalent.com

Interior Talent, Inc

Since its founding in 2003, Interior Talent has evolved into one of the leading talent recruitment and retention firms for the Architecture, Interior Design, Engineering, Retail, and Manufacturing industries. Our defined area of expertise and ability to continually adapt to the unique needs of our clients allow us to provide focused, individualized service.

For all active Interior Talent job listings, please visit Jobs.InteriorTalent.com

• CONFIDENTIALITY & PROFESSIONALISM: We assist with the entire process so that looking into a new opportunity is discreet and confidential – we highly value your current position and will never do anything that would bring your future into jeopardy
• EXPERTISE: In the industry since 2003 - we are your advocate, and WE GET IT – we know making a career decision is difficult, and we’re here for you throughout the whole process

www.InteriorTalent.com