Accounts Receivable-Project Control Specialist

Brief Description

Accounts Receivable & Project Control Specialist (AR-PCS)

Location: Huntsville, AL

Location Type: Onsite at Corporate Office

Employment Type: Full-Time Exempt

The AR/Project Control Specialist manages the full lifecycle of contract billing, accounts receivable, and project financial controls. They ensure accurate invoicing, compliance with contract requirements, and robust financial analysis for both internal and external stakeholders. The role interfaces with project managers, contracts, and government pay offices to support business operations and financial reporting.

Key Responsibilities

• Prepare and submit invoices for various contract types (cost reimbursable, time & material, firm fixed price) using electronic systems (e.g., WAWF, Pay.Gov).
• Coordinate with project teams and departments to meet invoicing deadlines and ensure all billable costs are included.
• Perform unbilled analysis for each invoice, monitor receivable balances, and execute collection activities.
• Maintain billing metrics (DSO, invoice deadlines, acceptance rates) and support project managers in financial deliverables.
• Conduct complex financial analyses (variance, profit/loss), prepare non-routine financial reports, and monitor cost performance against project control plans.
• Track funding, deobligations, and evaluate invoices for contracts/task orders and subcontractors.
• Calculate funds exhaustion, communicate with contract administrators, and evaluate purchase requisitions for subcontractor funding and material purchases.
• Interface with internal/external customers and government pay offices, ensuring compliance and timely notifications.
  
  

Requirements

Minimum Requirements and Preferred Qualifications include:

• High school diploma required; Bachelor’s in Accounting, Finance, or Business preferred.
• Minimum of 20 years of experience with government automated billings and collections.
• 10 years of project control-related experience, including financial analysis and contract support.
• Proficiency with MS Excel and Word, Outlook, OneDrive, Teams required.
• Strong understanding of and prior experience with Deltek Costpoint and Business Intelligence is required.
• Strong critical thinking, detail orientation, and ability to work efficiently in a fast-paced environment.
• Effective verbal and written communication skills.
• Ability to multi-task, meet multiple deadlines, and take direction as both an individual contributor and team member.
• General understanding of multiple Government/DoD contract types (FFP, FPLOE, T&M, CPAF, CPFF, hybrid contracts).
• Eligibility for US government security clearance (if required). US Citizenship required.
• Must be available to work onsite in the InterFuze corporate office.
  
  

Summary

The Accounts Receivable & Project Control Specialist (AR-PCS) is a full-time, onsite role based in Huntsville, AL. This position oversees the complete lifecycle of contract billing, accounts receivable, and project financial controls, ensuring strict compliance with various contract types and government regulations while supporting overall business operations.

The specialist is responsible for preparing and submitting accurate invoices through electronic systems like WAWF and Pay.Gov, conducting unbilled and financial analyses, and actively managing receivable balances and collections. Additional duties include monitoring project cost performance, tracking funding and subcontractor expenditures, maintaining vital billing metrics, and serving as a primary liaison between project managers, internal stakeholders, and government payment offices.