What are the responsibilities and job description for the Project Coordinator position at Interdynamics Inc?
Purpose of the Role
The Project Coordinator serves as the operational professional for assigned strategic and time-sensitive initiatives within the practice. This role ensures that cross-functional projects are executed with clarity, timeliness, and attention to detail.
Core Responsibilities
1. Project Planning & Coordination
Assist in scoping, structuring, and launching special projects related to patient services, clinical operations, data systems, or compliance.
Develop project plans, including timelines, deliverables, milestones, and responsible parties.
Track and follow up on action items with internal stakeholders.
2. Process Documentation & SOP Creation
Analyze existing workflows and develop or revise SOPs to standardize operations.
Maintain a centralized system of documentation and training materials for staff reference.
3. System & Workflow Improvements
Identify inefficiencies in current systems and recommend improvements.
Work with leadership to automate, digitize, or integrate tools (e.g., Google Sheets, Forms, TherapyNotes).
Serve as a liaison between front-line staff and leadership to ensure solutions are both strategic and operationally feasible.
4. Training & Change Management Support
Assist in rolling out new processes, including scheduling staff training sessions and drafting quick-start guides.
Create feedback loops to assess adoption and provide revision recommendations based on staff input.
5. Data Tracking & Reporting
Build and manage dashboards, trackers, and templates that monitor progress on projects.
Provide weekly or bi-weekly reports on task completion, patient outcomes, staff engagement, or compliance metrics.
6. Stakeholder Communication
Draft summaries, briefings, and updates for leadership.
Schedule and facilitate project-related check-ins when needed, including setting agendas and capturing next steps.
Key Projects May Include
Referral and intake tracking modernization
Front desk workflow automation
School-based services coordination
Substance abuse program dashboards
Re-engagement of inactive patients
Clinician scheduling and utilization analysis
Chart documentation compliance tracking
Working Relationships
Internal: Front Desk, Clinical Staff, Billing, HR, Executive Team
External: Partner agencies, Labs, Referral sources
Deliverables
SOPs and training materials per project
Data dashboards and trackers for each major initiative
End-of-project retrospectives (as applicable)
Salary : $50,000 - $55,000