MINIGRIP - SR. ADMINISTRATIVE COORDINATOR

TITLE: Sr. Administrative Coordinator

POSITION OBJECTIVE: The Senior Administrative Coordinator serves as a key link between the office and the warehouse floor, combining administrative leadership with hands-on operational coordination. This role coordinates the daily activities of warehouse forklift drivers and material handlers, ensuring safe, efficient, and well-documented warehouse operations, while also managing the purchasing of materials, supplies, and equipment needed to support the business. The ideal candidate is organized, detail-oriented, and comfortable moving between office-based administrative work and active coordination on the warehouse floor.

QUALIFICATIONS:

• Associate's or bachelor’s degree in business administration, Supply Chain, or related field preferred.
• 3 years of administrative, coordination, or operations experience, including experience coordinating the work of other staff.
• Prior experience in a warehouse, distribution, or logistics environment strongly preferred.
• Demonstrated experience with purchasing, procurement, or vendor management.
• Working knowledge of forklift safety standards and warehouse operations (certification not required to hold the role, but familiarity with OSHA forklift regulations is expected).
• Proficiency in Microsoft Office (Excel, Word, Outlook) and experience with inventory or purchasing software (e.g., QuickBooks, NetSuite, or similar ERP/procurement systems).
• Strong organizational, leadership, and communication skills.
• Ability to manage competing priorities across office and warehouse settings.
• Ensure consistent, dependable attendance and demonstrate a willingness to accommodate non-standard work hours as necessary.
• Capable of effectively managing job-related stress and fostering productive workplace interactions.

JOB RESPONSIBILITIES:

• Coordinate daily schedules and task assignments for warehouse forklift drivers and material handlers, including shift coverage and workload balancing.
• Track forklift operator certifications and ensure all drivers maintain current, valid licenses and required safety training.
• Coordinate onboarding and training logistics for warehouse staff, partnering with management on performance matters as needed.
• Monitor adherence to warehouse safety protocols, OSHA compliance standards, and proper equipment handling procedures, escalating issues to management.
• Serve as the day-to-day point of contact for scheduling conflicts or operational concerns among warehouse staff, escalating performance issues to management as needed.
• Coordinate daily workflow between the warehouse team and other departments to ensure timely receiving, put-away, and order fulfillment.
• Source, order, and track materials, supplies, and equipment needed for daily business operations.
• Build and maintain relationships with vendors and suppliers; negotiate pricing, terms, and delivery schedules.
• Monitor inventory levels and reorder points to prevent stockouts or overstock situations.
• Process purchase orders, match invoices to receipts, and resolve discrepancies with vendors or accounts payable.
• Compare vendor quotes and recommend cost-effective purchasing decisions in line with budget guidelines.
• Maintain accurate purchasing records, vendor files, and material cost documentation.
• Maintain accurate records related to staffing, attendance, safety compliance, and warehouse operations.
• Prepare reports on inventory, purchasing spend, and warehouse team performance for management review.
• Manage correspondence, filing systems, and documentation supporting both office and warehouse functions.
• Support budgeting and cost-tracking efforts related to materials, supplies, and warehouse operations.
• Assist with other administrative and operational projects as assigned.

Inteplast Group is an Affirmative Action and Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation,  gender identity, age, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

If you need a reasonable accommodation for any part of the employment process, please contact us by email at applicantaccommodation@inteplast.com and let us know the nature of your request and your contact information. Requests for accommodation will be considered on a case-by-case basis. Please note that only inquiries concerning a request for reasonable accommodation will be responded to from this email address.

For more information, about our commitment to equal employment opportunity, view the EEO - Know Your Rights and Pay Transparency Statement.