Procurement/Contract Specialist

Job Title: Procurement Operations Specialist III
Duration: 12 months with possible extension
Work Schedule: Hybrid – Tuesday, Wednesday & Thursday in office
Work location: Cambridge, MA 02142
Pay rate: $67-$76.35/hr. on W2

Job Responsibilities:
Contract Management

• Manage the end-to-end contract lifecycle in partnership with business owners, including contract creation, approval, execution, renewal, amendment, and termination.
• Ensure contracts comply with company policies, legal requirements, and regulatory standards.
• Collaborate with Legal, Procurement, Finance, Compliance and business stakeholders to resolve contract issues and align contractual terms with business objectives.
• Maintain contract records and documentation within contract management systems and repositories.
• Support contract audits and ensure documentation is complete, accurate, and readily accessible.
• Identify opportunities for process improvements, cost savings, and risk reduction within contract management activities.

Procure-to-Pay (P2P) Process Management

• Manage the end-to-end Procure-to-Pay (P2P) lifecycle, from request intake through purchase order creation and closure.
• Create, review, and process requisitions to open purchase orders accurately and in accordance with company procurement policies and procedures.
• Coordinate contract signature workflows, ensuring all required approvals and signatures are obtained in compliance with company signing authority guidelines.
• Partner with internal stakeholders, suppliers, Procurement, and Accounts Payable teams to ensure timely invoice processing and payment.
• Manage purchase order closeout activities in alignment with procurement policies and operating procedures.
• Initiate and process purchase order amendments and change orders to support evolving business requirements.

Procurement Operations and Continuous Improvement

• Support and drive continuous improvement initiatives for the Procurement Support Hub and broader procurement processes.
• Develop, maintain, and update process documentation to improve efficiency, consistency, and compliance.
• Maintain accurate documentation and records to support internal and external audit requests.
• Identify opportunities to improve operational effectiveness, streamline workflows, and enhance stakeholder experience.

External Workforce and Fieldglass Management

• Manage the external workforce lifecycle, including intake, Statement of Work (SOW) creation, review, approval, and maintenance.
• Monitor approval workflows and proactively engage stakeholders to ensure timely execution of contracts and SOWs.
• Support contract renewals and extensions to ensure continuity of services and workforce resources while minimizing business disruption.

Reporting and Operational Support

• Maintain contract and budget trackers to ensure transparency and data accuracy.
• Track, analyze, and report key performance metrics, including cycle times, service-level agreements (SLAs), and compliance measures.
• Manage Procurement Support Hub intake requests and mailbox activities, responding within established service standards using approved templates and processes.

Confidentiality

• Handle confidential and sensitive business information with the highest degree of professionalism, discretion, and integrity.

Minimum Requirement:
Qualification Requirements

• Education: Bachelor's degree in Business, Finance, Operations, or a related field, or equivalent combination of education and relevant work experience.

Experience

• 3 to 5 years of relevant experience in the pharmaceutical, biotechnology, finance, procurement, or related industries.
• Experience in Contract lifecycle management (CLM)
• Experience managing Procure-to-Pay (P2P) processes and purchase order administration.
• Experience with Oracle iProcurement, Coupa and purchase order management.
• Experience working with external workforce management systems (e.g., Fieldglass) is preferred.

Technical Skills

• Advanced proficiency in Microsoft Excel and PowerPoint.
• Experience using Tableau or PowerBI for reporting, analytics, and data visualization.
• Ability to analyze complex data and translate findings into actionable recommendations.

Professional Skills

• Strong analytical, critical thinking, and problem-solving skills.
• Excellent time management, organizational, and prioritization abilities.
• Highly action-oriented with the ability to adapt quickly to changing business needs and priorities.
• Demonstrated ability to build and maintain productive relationships with stakeholders across functions.

About Us:
Founded in 2009, IntelliPro is a global leader in talent acquisition and HR solutions. Our commitment to delivering unparalleled service to clients, fostering employee growth, and building enduring partnerships sets us apart. We continue leading global talent solutions with a dynamic presence in over 160 countries, including the USA, China, Canada, Singapore, Japan, Philippines, UK, India, Netherlands, and the EU.
IntelliPro, a global leader connecting individuals with rewarding employment opportunities, is dedicated to understanding your career aspirations. As an Equal Opportunity Employer, IntelliPro values diversity and does not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, disability, or any other legally protected group status. Moreover, our Inclusivity Commitment emphasizes embracing candidates of all abilities and ensures that our hiring and interview processes accommodate the needs of all applicants. Learn more about our commitment to diversity and inclusivity at https://intelliprogroup.com/.

Compensation: The pay offered to a successful candidate will be determined by various factors, including education, work experience, location, job responsibilities, certifications, and more. Additionally, IntelliPro provides a comprehensive benefits package, all subject to eligibility.

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