What are the responsibilities and job description for the Billing & Accounts Receivable Specialist position at IntelliPro Group Inc.?
Contractor – Billing & Accounts Receivable Specialist
Location
Union City, CA
Job Summary
We are seeking a Billing & Accounts Receivable Contractor to support day-to-day invoicing, AR tracking, customer billing, and general accounting activities. This role is ideal for someone who is detail-oriented, proactive, comfortable working cross-functionally, and able to manage multiple accounting priorities in a growing manufacturing environment.
The position can be full-time or part-time, with a preference for full-time availability.
Key Responsibilities
- Prepare, review, and issue customer invoices accurately and on time
- Validate billing information, including rates, quantities, contract terms, customer purchase orders, and supporting documents
- Monitor accounts receivable aging reports and follow up on overdue accounts
- Reconcile customer accounts and resolve billing or payment discrepancies
- Manage invoice uploads through customer billing portals as needed
- Communicate with customers regarding billing questions and payment status
- Partner with sales and operations teams to resolve invoicing, credit invoice, and payment-related issues
- Support general accounting tasks, including reconciliations, journal entries, and month-end close activities
- Maintain customer sales tax exemption forms and ensure accurate sales tax treatment on invoices
- Prepare AR, invoicing, and collections-related reports
- Identify opportunities to improve billing and AR workflows for better accuracy and efficiency
Qualifications
- 2 years of experience in billing, invoicing, accounts receivable, or general accounting
- Manufacturing industry experience preferred
- Experience with accounting or ERP systems; Sage experience is a plus
- Strong Microsoft Excel skills, including pivot tables and VLOOKUPs
- Experience with customer invoicing, AR aging, account reconciliation, and collections follow-up
- Strong attention to detail and ability to maintain accuracy in a fast-paced environment
- Good communication skills and ability to work with customers, vendors, internal teams, and management
- Bachelor’s degree in Accounting, Finance, or a related field preferred; equivalent work experience will also be considered
- Knowledge of GAAP and month-end / year-end close processes is a plus
Ideal Candidate
The ideal candidate has hands-on experience supporting billing, customer invoicing, accounts receivable, reconciliations, and collections follow-up. This person should be comfortable working with cross-functional teams, reviewing billing documentation, resolving discrepancies, and supporting broader accounting operations as needed.
Compensation & Benefits
- Competitive compensation
- Opportunity to gain experience in a high-growth advanced manufacturing environment
- Collaborative and fast-moving team culture
- Exposure to customers in AI infrastructure, data center, and enterprise technology markets