Administrative Assistant

Job Summary

We are seeking a reliable, organized, and friendly Administrative/Personal Assistant to be the first point of contact for our office and to support our marketing field execution. This role is split between front-desk office support and scheduling, onboarding, training, and day-to-day coordination of our flyer distribution field team.

Key Responsibilities

Office Assistant (Front Desk and Office Support)

• Greet walk-in clients in a professional and friendly manner
• Perform general office duties such as data entry, filing, and email correspondence
• Support the office team with administrative tasks as assigned
• Maintain the office by keeping common areas organized and presentable, restocking office supplies, and reporting any maintenance needs
• Keep the break area stocked and organized; maintain office plants (basic watering and upkeep)
• Run errands for the office as needed (supply runs, pick-ups, and drop-offs)
• Handle incoming and outgoing packages, including coordinating shipments and pickups with UPS and other carriers
• Occasionally Personally Assist the owner(s) to move large vehicles; ability to drive and park a truck and other large vehicles is a major bonus and preference will be given

Scheduler (Field Team Management and Marketing Execution Support)

• Onboard and train flyer distributors on expectations, safety, route procedures, and how to report completed work
• Build and maintain weekly and daily schedules for the flyer distribution team based on marketing priorities and field capacity
• Coordinate with the marketing team on coverage areas, timing, and campaign instructions to support field execution
• Assign routes and communicate start times; confirm availability and completion expectations
• Track progress and quality, including call-outs and incomplete routes, and reassign work as needed to keep campaigns moving
• Maintain organized records for field staff and completed-work tracking and provide updates to the internal team as needed

Qualifications

• Previous experience in scheduling, reception, office administration, or team coordination preferred
• Strong communication and customer service skills
• Excellent organizational and time-management abilities; dependable, detail-oriented, and able to multitask
• Comfortable using phones, computers, and scheduling software
• Required: reliable vehicle and willingness to travel between Davis County and Utah County as needed (mileage reimbursed)
• Bonus: experience training or managing field teams and/or ability to drive and park a truck and other large vehicles

What We Offer

• Pay range of $16 to $20 per hour, depending on experience (DOE)
• Health Insurance, PTO Opportunities
• Mileage reimbursement for required work travel between Davis County and Utah County
• Opportunities for growth and advancement

Pay: $16.00 - $20.00 per hour

Expected hours: 40.0 per week

Benefits:

• Health insurance
• Paid time off

Experience:

• Office Assistant: 2 years (Required)

Language:

• Spanish (Preferred)

License/Certification:

• Driver's License (Required)

Ability to Commute:

• Payson, UT 84651 (Required)

Work Location: In person

Salary : $16 - $20