What are the responsibilities and job description for the Administrative Assistant position at TCI BIOTECH USA?
Summary
We are seeking a highly organized and detail-oriented Administrative Assistant to provide comprehensive support to our team. This role is responsible for managing day-to-day administrative tasks, coordinating office operations, and ensuring efficient communication across the organization. The ideal candidate will be proactive, resourceful, and capable of handling multiple priorities with professionalism and discretion. A key responsibility of this role includes arranging travel logistics and managing housing accommodations for employees, visitors, and company events.
Location: 737 E 1180 S, American Fork, UT 84003 (On-site)
Schedule: Monday - Friday; 9 AM - 6 PM
Salary: $50,000 - $60,000/annually
Key Responsibilities
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Provide administrative support to leadership and staff, including scheduling, calendar management, and meeting coordination.
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Prepare and edit correspondence, reports, presentations, and other documents as needed.
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Answer and direct phone calls, emails, and inquiries in a professional and timely manner.
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Maintain accurate records, files, and databases with a high level of confidentiality.
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Coordinate all travel arrangements, including booking flights, ground transportation, and accommodations.
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Manage housing accommodations for visiting employees, contractors, and guests, ensuring smooth check-in, check-out, and comfort during their stay.
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Process travel reimbursements and expense reports in a timely manner.
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Coordinate daily lunch for all employees enrolled in the lunch program.
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Assist with onboarding new employees, including preparing materials and scheduling training sessions.
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Manage office supplies, equipment, and vendor relationships.
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Support special projects and other duties as assigned to ensure smooth operations.
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Coordinate monthly and quarterly employee engagement activities.
Qualifications
Required
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High school diploma or equivalent; associate’s or bachelor’s degree preferred.
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2 years of administrative experience, preferably in a professional office setting.
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Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software.
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Strong organizational skills with exceptional attention to detail.
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Excellent written and verbal communication skills.
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Ability to handle confidential information with discretion.
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Demonstrated ability to manage multiple priorities and deadlines.
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Professional demeanor and customer-service orientation.
Salary : $50,000 - $60,000