What are the responsibilities and job description for the Payroll Specialist position at Intelligent Logistics?
Payroll Specialist / Payroll Administrator
We are seeking an experienced Payroll Specialist to take full ownership of weekly payroll for a fast-paced, growing organization with a large employee workforce. This role requires someone who is highly organized, detail-oriented, dependable, and experienced handling high-volume payroll from start to finish.
The ideal candidate understands payroll beyond simply submitting hours to a payroll company. You should be comfortable reviewing timekeeping, identifying discrepancies, managing employee changes, maintaining accurate records, and ensuring payroll is correct and completed on time every week.
Responsibilities
- Prepare, review, and oversee weekly payroll for a large workforce
- Review employee hours, punches, overtime, missed punches, and other timekeeping issues
- Verify payroll information for accuracy before submission
- Process new hires, terminations, pay-rate changes, deductions, and other employee updates
- Research and correct payroll discrepancies quickly
- Maintain organized and accurate payroll records and documentation
- Coordinate directly with our outside payroll provider
- Assist employees and management with payroll-related questions and issues
- Ensure payroll deadlines are consistently met
- Maintain confidentiality of payroll and employee information
- Help improve payroll procedures and controls as the company continues to grow
- Ensure payroll processes follow applicable federal, state, and local requirements
Qualifications
- Large-scale/high-volume payroll experience required
- Strong hands-on experience preparing and managing payroll from start to finish
- Experience with timekeeping systems and reviewing employee punches/hours
- Strong understanding of overtime, payroll deductions, and wage calculations
- Experience handling new hires, terminations, and compensation changes
- Excellent attention to detail — accuracy is extremely important in this position
- Strong organizational and problem-solving skills
- Ability to work independently and take ownership of payroll
- Ability to handle strict weekly deadlines in a fast-paced environment
- Strong Excel skills preferred
- Experience with payroll/timekeeping platforms such as Fingercheck, ADP, Paychex, UKG, or similar systems preferred
Compensation
Starting salary: $85,000/year, based on experience
Full-time position
We are specifically looking for someone with substantial payroll experience who can step into the role, learn our processes quickly, and confidently manage a large weekly payroll with minimal supervision.
Pay: From $85,000.00 per year
Work Location: In person