What are the responsibilities and job description for the Project Schedule Manager position at Intellibee Inc?
Project Schedule Manager, Albany, NY, US
Work Plan Analyst
Experience: 8-15 Years
Required Skills
Work Plan Analyst
Experience: 8-15 Years
Required Skills
- Strong proficiency in Microsoft Project for building, updating, and maintaining complex master schedules with interdependent tasks and multiple releases/waves.
- Exceptional attention to detail for analyzing project schedules, identifying inconsistencies, dependencies, and potential risks.
- Excellent stakeholder management skills, with the ability to coordinate, gather information, and synthesize status and updates from 15 workstream leads.
- Ability to translate project updates and technical details into clear visuals or summary reports for executive audiences.
- Strong organizational skills to track status across multiple deadlines, releases, and stakeholder commitments.
- Proactive communicator—keeps project leads and stakeholders informed and escalates risks or issues in a timely manner.
- Self-directed, able to work independently, prioritize competing demands, and manage ambiguity in a fast-paced environment.
- Experience collaborating with cross-functional teams and driving accountability for timely delivery.
- Prior experience supporting Medicaid or other health and human services transformation projects.
- Knowledge of project management best practices (e.g., PMP or related certification, or demonstrated experience operating under a Project Management Plan).
- Familiarity with tools such as Microsoft Visio, Power BI, or similar for process mapping and dashboard reporting.
- Ability to anticipate potential schedule risks—flagging bottlenecks, resource gaps, or critical path issues before they impact deliverables.
- Comfort with facilitating schedule workshops or check-in meetings with client counterparts to explain schedule impacts and changes.
- Agility at absorbing new information quickly and adapting to evolving project requirements.
- Experience with multi-wave or phased project delivery models, including tracking dependencies, go-live readiness, and release management.
- Develop, update, and maintain the integrated master schedule in Microsoft Project.
- Gather, validate, and incorporate schedule inputs from 15 workstream leads, proactively tracking status, dependencies, and key deliverables.
- Monitor progress against deadlines, flag schedule variances, and escalate risks or potential delays to project leadership.
- Generate and present regular schedule reports, summaries, and visualizations.
- Conduct schedule reviews and facilitate meetings with workstream leads to validate timelines and assess impacts of scope changes.
- Collaborate with cross-functional teams to resolve scheduling conflicts, align on critical path activities, and enable timely decisions.
- Support the adoption and enforcement of project management standards, templates, and established processes.
- Maintain clear and consistent written communication to ensure project team members and stakeholders are informed of key schedule updates, risks, and required actions.