Project Coordinator

Job Description

At Springtide, a division of IPS (a Berkshire Hathaway company), we listen, understand, and lean into complex challenges to unlock new solutions and realize opportunities with our partners. Distinguished by our agility, creativity, expertise, and owner’s perspective, we deliver faster time-to-market and longer-lasting value, enabling you to do more.

We are seeking a Project Coordinator to join our growing team on-site with our client in Malta, NY. 

In this role, you will provide administrative and project support to Project Managers and project teams to ensure the smooth execution of design-related activities. This role focuses on organizing project documentation, providing project management support, coordinating team deliverables, and facilitating communication between project participants. The position may include limited task management responsibilities and requires familiarity with project workflows, documentation standards, basic technical understanding, and project management principles. This role offers exposure to project management practices and technical coordination and is a development opportunity for early-career engineering professionals interested in transitioning to a Project Management track.

Additional Responsibilities

• Organizes and schedules project meetings; prepares and distributes meeting minutes.
• Coordinates design team and project management activities, including quality reviews and document management.
• Develops and manages project-related paperwork and communications.
• Assists with aspects of project reporting and related documentation.
• Supports Project Managers in maintaining project organization and workflow.
• Develops a working knowledge of project scope and applies knowledge to assigned activities.
• Assists in the development and maintenance of project documentation, including schedules, reports, and communication logs.
• Coordinates document control activities to ensure proper distribution, review, and storage of project documents such as meeting records, design documents, and submittals.
• Supports compliance with project and corporate standards for documentation and communication.
• Provides administrative support for project activities and resource coordination as directed by Project Managers.
• Facilitates communication between project participants and documents key interactions. Outward communication with leadership and key stakeholders is limited but may be required.
• Assist with design subcontractor scope of work development.
• Other duties as assigned.

Qualifications & Requirements

• Entry-level experience.
• Proficiency in Microsoft Office tools (PowerPoint, Excel, Word).
• Familiarity with project platforms preferred (Procore, Bluebeam, Oracle).
• Basic understanding of project execution principles and design workflows.
• Familiarity with engineering or architectural terminology.

Preferred Qualifications

• Prior exposure to project coordination or technical design support.
• Bachelor’s degree from an accredited university or college in engineering, architecture, business, or a related field, or equivalent experience.

Physical Demands

• Must be able to stand, sit, and walk for prolonged periods.
• Must possess the ability to stoop, kneel, crouch, and crawl as required.
• Must be able to lift and move objects weighing up to 25 pounds.
• Must be able to climb ladders as necessary.

Work Environment

• Must be able to work in both indoor and outdoor environments, which may include exposure to varying working conditions.
• Must be able to adhere to strict cleanroom gowning protocol.

Travel

• This position will have 5-20% travel, or as required by the assigned project.
• You may be assigned to a client site for an extended period of time.
• Overnight travel or staying in the city of the Client’s location is possible depending on the assignment.
• Please review the IPS Travel Policy.
• You will visit Client sites and will be required to adhere to stated safety rules.
• Must have access to reliable transportation.
• Must have the ability to travel and commute on a daily or routine basis.

Safety

• This position is a safety-sensitive position.
• The employee is designated for field work and attends activities at client sites where they work in construction, process, packaging, manufacturing, research, or other "non-administrative" areas.

All interviews are conducted either in person or virtually, with video required.

About Us

Springtide Project Services is a full-service technical consultancy providing Architectural, Engineering, Construction, Project and Program Management, and Commissioning services to advanced technology industries, including the semiconductor, mission-critical data center, renewable energy, electric vehicle, and display sectors. We bring deep subject matter expertise as well as proven, reliable execution experience to bear on complex projects. The name Springtide represents our culture and values as an agile organization providing fresh, dynamic, and innovative solutions to help our clients optimize their project outcomes. We are energetic, driven, and curious, and take a sophisticated approach to every client project, enabling a critical scope to be executed; we walk in our clients’ shoes, we listen, we are curious, and we excel in a thriving collaborative culture, proactively leaning into challenges with a solutions mindset. We focus on collaborative engagement, alignment, and optimized execution, enabling our clients to do more and to achieve their business success. Springtide is a division of IPS-Integrated Project Services, LLC.

Specialties

Architecture, Engineering, Construction Management, Project Management, Program Management, LEAN Project Delivery, Strategic Master Planning, Energy Conservation Management, Project Controls, Program/Project Management, Operations/Logistics Strategy and Planning, EPCM, and augmented resourcing services.

All qualified applicants will receive consideration for employment at Springtide without regard to race, creed, color, religion, national origin, sex, age, disability, sexual orientation, gender identity or expression, genetic predisposition or carrier status, veteran, marital, or citizenship status, or any other status protected by law. Springtide is proud to be an affirmative action and equal opportunity employer.

Attention Search Firms / Third Party Recruiters: Springtide is not seeking assistance or accepting unsolicited resumes from search firms for employment opportunities with Springtide. Regardless of past practice, all resumes submitted by search firms to any employee at Springtide via-email, the Internet or directly to hiring managers at Springtide in any form without a valid written search agreement in place for a specific position will be deemed the sole property of Springtide, and no fee will be paid in the event a candidate is hired by Springtide as a result of the referral or through other means.

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