What are the responsibilities and job description for the Payroll Specialist position at Integrity Trade Services?
Payroll Specialist - $28-$30/hr DOE!
This position is a direct hire opportunity!
Integrity Trade Services is hiring a Payroll Specialist for our retail (home improvement) client to start immediately at $28-$30/hr DOE. Receive comprehensive benefits through our client upon hire!
Responsibilities:
The Payroll Specialist is responsible for overseeing all payroll functions and maintaining accurate employment records. This position requires a thorough understanding of payroll processing, union reporting, accounting principles, company policies, and employment file management.
Payroll Processing
- Analyze, prepare, and process weekly payroll data.
- Review per diem and travel information with Human Resources.
- Generate weekly, monthly, quarterly, and annual payroll reports, including gross wages, hours worked, vacation accruals, tax and benefit deductions.
- Prepare and file tax forms and reconciliations, such as W-2s, 1095s, and related documentation.
- Submit monthly and quarterly withholding tax payments to federal, state, and local agencies.
- Prepare general correspondence, reports, charts, and other documentation as needed.
- Enter and manage data in various software systems.
Employee Records & Compliance
- Process unemployment claims, wage garnishments, and employment verifications.
- Maintain accurate employee, training, and DOT records.
- Manage documentation for multi-state payroll forms and payments.
- Provide guidance on multi-state tax withholding requirements to staff.
Benefits & Deductions
- Review and verify monthly healthcare invoices and allocate costs by division.
- Audit benefit rosters to confirm employee additions, deletions, and contribution accuracy.
General Administrative Support
- Maintain and secure sensitive information and account credentials.
- Perform administrative tasks such as copying, scanning, printing, and data entry.
- Provide phone and customer service support, communicating professionally with employees, management, and external partners.
Location: LaPorte, IN
Schedule/Shift Details: Monday-Friday, 7AM-3:30PM
Qualifications:
- Minimum of one year of experience in office administration, timekeeping, or a related field.
- At least two years of experience in accounting or payroll.
- Familiarity with payroll processing software.
- Understanding of multi-state payroll and tax withholding requirements.
- Strong organizational, communication, and customer service skills.
- Proficiency in Microsoft Office and other standard business applications.
- High school diploma or GED required; associate degree preferred.
- Must meet all physical and safety requirements outlined for the position.
- Must be able to lift and move boxes of office materials weighing up to 25 pounds.
Benefits:
- Medical, dental, vision, and life insurance coverage
- Short-term disability coverage
- 401(k) with company match
- Paid time off
- Opportunities for career growth and advancement
Salary : $28 - $30