What are the responsibilities and job description for the Administrative Assistant position at Integration International Inc.?
Job Title: Staff Assistant
Pay Rate: $25/hr (W2)
Duration: 3 Months
Location: Boston, MA – Longwood Area
Mode of Work: 100% Onsite
Work Schedule: 1st shift – 35 hours/week
General Statement of Duties:
We are seeking a Staff Assistant to provide administrative support to a research office. The role involves working independently on a wide range of administrative duties to support office operations and research activities.
Key Responsibilities:
- Serve as the first point of contact for the office, greeting visitors, answering phones, and responding to general inquiries.
- Schedule meetings, manage calendars, and coordinate appointments for office staff and leadership.
- Prepare, proofread, and distribute routine correspondence, memos, reports, and other documents.
- Organize and maintain electronic and paper files for easy accessibility.
- Assist with travel arrangements, including booking and expense reporting.
- Order and monitor office supplies and equipment.
- Support planning and execution of office events, meetings, and workshops.
- Perform data entry, maintain databases, and prepare basic spreadsheets or presentations.
- Assist with onboarding new staff, including preparing materials and coordinating orientation schedules.
- Handle sensitive information with confidentiality and professionalism.
- Perform other related duties as assigned.
Required Qualifications:
- High school diploma or equivalent; 3 years of related experience (education beyond high school may count toward experience).
- Excellent written and verbal communication skills.
- Strong organizational abilities and attention to detail.
- Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Ability to prioritize tasks and manage time efficiently in a fast-paced environment.
- Professional demeanor and strong interpersonal skills.
- Ability to work independently and as part of a team.
- Commitment to confidentiality and discretion.
- Ability to successfully pass a background check.
Working Conditions:
- May be required to sit and/or stand for long periods.
- Occasional overtime may be required.
Salary : $25