Project Coordinator

Integrated Talent Strategies (ITS) is seeking a Project Coordinator for a global leader in commercial critical infrastructure near Anderson, SC. This position offers a competitive compensation package along with excellent benefits, including health insurance, 401(k) with company match, paid time off, and professional development opportunities.

Key Responsibilities:

• Work with the PMO to develop the processes, tools, training and governance around financials of projects. This includes but not limited to, budget tracking (from Sales), expenses (hours, travel, misc. job expenses), invoicing to customer, recognition of revenue, subcontractor PO’s, payment to subcontractors, etc.
• Work with the PMO to develop the requirements needed for PMO from internal Vertiv groups (Credit, Finance, Procurement). Work with those internal groups to ensure requirements are being met.
• Set up, lead, oversee and implement procedures to ensure client contractual requirements are met in regard to financials. Perform client contract analysis to determine the billing deadlines, payments terms, billable and non-reimbursable expenses, agreements for insurance and fee billings along with approved billing rates for staff and/or trade labor.
• Manage accounts payable for vendor invoice processing, ensure proper sales and use tax are accounted for and responsible for keeping accounts up to date for assigned projects.
• Manage accounts payable for subcontractor invoice processing, ensure all applicable lien waivers are submitted and contracts and insurance requirements are in place prior to scheduling payments. Report to project team any subcontractor payment issues.
• Manage periodic close process ensuring all client bills and project costs are posted or accrued if work is in place and of material value.
• Update periodic projects assets and rentals for insurance documentation with project team.
• Work closely with project managers to create comprehensive action plans concerning resources, budgets and timeframes for projects.
• Manage project financial closeout along with project team. Ensure final contract amount and closeout documentation requirements have been met and agreed to by subcontractors prior to issuing final payments.
• Supervise current projects and coordinate all team members to keep workflow on track
• Manage project-related paperwork by ensuring all necessary materials are current, properly filed and stored
• Assist with all internal and external audit requests.

Key Competencies:

• Excellent knowledge of accounting principles (GAAP) to ensure timely and accurate reporting
• Understand accounting implications of various contract terms related to profitability and risk management
• Able to perform cost analysis procedures
• High degree of organizational skills with exceptional attention to detail
• Must have strong proficiency with financial systems applications and MS Office, specifically Excel and Word. Smartsheet is a plus.
• Must be self-starter, adaptable and flexible to operate with minimal direction and little or no supervision while working in a complex and changing environment
• Exercise independent judgment and discretion with ability to identify problems and make recommendations for resolution
• Demonstrated leadership, strong dedication to teamwork and integrity within professional environment

Preferred Qualifications:

• Knowledge of engineering, manufacturing processes, data center infrastructure, and commissioning processes

About Integrated Talent Strategies (ITS):

ITS is an international recruiting and staffing firm specializing in Engineering, Technical, and Professional positions. Founded in 1984 as a subsidiary of an engineering firm, ITS continues to serve as a strategic partner for job seekers. Our clients include some of the largest and most respected architectural, engineering, and manufacturing companies worldwide. ITS has built a solid reputation over decades by offering flexible, tailored solutions to meet the evolving needs of our clients.